Job Role - Admin Coordinator

Location - Salt Lake, Kolkata

Department - Administration / Household Management

Working Hours - 8:00 AM 6:00 PM

Gender - Male

Role Summary :

The Admin Coordinator will be responsible for the smooth day-to-day administrative and household operations at AC-13. The role involves managing Annual Maintenance Contracts (AMCs), supervising household staff, and ensuring that all house members' requirements are attended to promptly and professionally.

Key Responsibilities :

1. AMC & Vendor Management

- Track and manage all AMCs for house equipment and services (AC, lifts, electrical, etc.)
- Liaise with vendors and service providers for timely renewals and scheduled maintenance
- Maintain proper records of contracts, warranties, and service history

2. Staff Management & Supervision

- Oversee all household staff including drivers, housekeeping, security, and other support staff
- Clearly communicate and monitor adherence to individual Job Descriptions (JDs)
- Track attendance, leaves, and daily schedules of staff
- Address performance issues and escalate when required

3. Coordination & Communication





- Act as a single point of contact for all administrative requirements of house members
- Take and execute instructions from all house members efficiently
- Coordinate with external service providers, delivery persons, and official visitors

4. General Administration

- Maintain inventory of household supplies and ensure timely replenishment
- Handle day-to-day operational issues and resolve them proactively
- Ensure cleanliness, upkeep, and orderly functioning of the premises

Required Skills & Competencies :

- Bachelor degree
- Strong manpower management and coordination skills
- Good HR skills ability to manage people, resolve conflicts, and ensure discipline
- Excellent communication and interpersonal skills
- Proactive, responsible, and detail-oriented approach
- Basic computer proficiency for record-keeping and correspondence
- Trustworthy, discreet, and skilled in conduct

Work Environment & Infrastructure :

- Sitting location: AC-13 premises
- Dedicated workstation (table and chair) provided
- Direct interaction and instruction-taking from all house members

📌 Administration Coordinator (Kolkata)
🏢 Orion
📍 Kolkata