We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide administrative support to the office including the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information and acting as a liaison both internally and externally to ensure the smooth functioning of the office.

Key Responsibilities:

- Manage executive calendars, schedule meetings, and coordinate appointments.
- Prepare, edit, and format correspondence, reports, presentations, and other documents.
- Screen and prioritize emails, calls, and other communications.
- Screen and direct phone calls and distribute correspondence.
- Assist in the preparation of reports, memos, and presentations.
- Coordinate and support logistics for meetings, events, and board activities.
- Take accurate meeting minutes and follow up on action items.
- Conduct research and compile data to support decision-making.
- Maintain confidential files and records.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the MD.
- Provide general administrative support as needed.
- Competition analysis, market intelligence and other analysis.
- Ad hoc data analysis for the senior management.
- Coordinate between different departments, take regular work reports, report to MD.





Qualifications:

- Bachelors degree in business administration, Communications, Secretarial Practice or related field preferred.
- 2+ years of experience in an executive or senior administrative support role.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with collaboration tools (e.g. Zoom, Google Workspace).
- Strong AI Skills.
- Strong organizational, communication and interpersonal skills.
- Ability to multitask, prioritize tasks, and maintain attention to detail.
- Discretion and confidentiality are essential.
- Ability to work independently and handle a rapid-paced environment with professionalism.

Preferred Skills:

- Familiarity with project management tools (e.g. Bitrix24, Zoho).
- Experience supporting C-suite executives.
- Resourcefulness and ability to work in ambiguous environments, being comfortable with the unknown as we'll as working under pressure.

Language:

- English (Required)

Salary:

- As per industry standards, commensurate with experience.
- Bonus.

Why Join Us:

- Chance to grow in a dynamic corporate environment
- Performance-linked rewards and recognition
- Exposure to high-value corporate clientele

📌 Executive Assistant (Kolkata)
🏢 Goldfinn Technologies
📍 Kolkata