Administrative Assistant is responsible for smooth collection of fees including maintaining accounts of receivable & managing administrative work supervising housekeeping activities, monitoring quality, and maintaining daily records of housekeeping tasks.
Roles Expectations:
Fee Management & Banking
- Collect and deposit fees on daily basis.
- Maintain accurate posting of entries in the Student Information System (SIS).
- Reconcile SIS data with bank transactions on daily basis for fee collection entries.
- Prepare and maintain tuition fees, late fees and cheque bounces summaries.
- Verify concession forms and obtain Principals signature.
- Allocation of inline concessions, if needed
- Generate and maintain outstanding fee and due reminder reports for parents/teachers.
- Ensure confirmation of fee clearance prior to issuing Leaving Certificates (L.C.).
- Maintain excel records of daily cheque deposits.
- Collecting of Misc. income excursion camp, educational trips, inter-school competitions etc.)
- Follow up with banks and parents for any fee transaction issues.
- Pending fees reminders Via SMS (Due Report)
1. Data & Reporting
- Maintain fee invoice tracking and integrated files.
- Generate fees outstanding reports for teachers, section heads.
- Maintain enrolment, L.C. & withheld data tracking in SIS for raising monthly fee invoices.
- Preparing reconciliation SIS vs bank statement, monthly.
- Support & Supervision
- Allot work assignments to Housekeeping supervisor.
- Monitor and check housekeeping activities and maintain daily housekeeping staff records.
- Raising H.K supplies material requirements - monthly.
- Maintain outsource staff leave records, attendance, and general records.
1. Events & Hospitality
- Coordinate hospitality for events, workshops, and training programs.
Assist in organizing sports competitions, festivals, cultural programs, and other school events.
Preferred candidate profile:
Qualifications and Skills:
- At least Graduate preferably B. Com with general administration knowledge and MS Office skills.
- Effective communication and confident personality, good interpersonal skills, ability to work successfully with teams across the organization.
- Shows qualified maturity and sensitivity, and impeccable integrity .
Experience:
Minimum 3 years of experience preferably in education industry.