Job Description

Position: Admin Manager
Location: Mumbai
Department: Administration & Operations
Company: Three Points Medical Systems (TPMS)

About TPMS

Three Points Medical Systems (TPMS) is a leading provider of advanced medical equipment and healthcare solutions specializing in Urology, Laparoscopy, Gastroenterology, Gynecology, ENT. We are committed to delivering innovative healthcare technologies and providing exceptional customer support across India.

Job Summary

The Admin Manager will be responsible for managing the companys day-to-day administrative and operational processes while ensuring seamless coordination between the Sales, Service, Accounts, Logistics,Vendor Management and Management teams. The role requires hands-on experience with Zoho Books / Zoho CRM to manage business transactions, order processing, documentation, and operational workflows efficiently.

Key Responsibilities

- Manage daily administrative and operational activities of the organization.
- Handle Purchase Orders (PO), Sales Orders (SO), Quotations, Invoices, Delivery Challans, and other operational documents using Zoho Books and Zoho CRM.
- Process customer orders from confirmation through dispatch while ensuring timely execution.
- Coordinate with Sales, Service, Accounts, Stores, and Logistics teams, Vendors to ensure smooth order fulfillment.
- Maintain and update customer, vendor, product, and transaction records in Zoho CRM and Zoho Books.
- Track pending orders Sales and Purchase, Pending deliveries, invoices, payments, and customer requests to ensure timely follow-up.
- Coordinate inventory-related documentation and stock movement with the warehouse, Admin and accounts teams.
- Verify operational documents for accuracy before processing and maintain proper documentation.
- Prepare daily, weekly,



and monthly operational reports and MIS for management.
- Monitor administrative expenses and maintain office records and documentation.
- Coordinate with vendors for procurement, office requirements, and operational support.
- Ensure compliance with company SOPs and maintain accurate business records.
- Support HR and Management with employee documentation, onboarding activities, and other administrative requirements.
- Identify opportunities to improve administrative processes and enhance operational efficiency.

Qualifications

- Bachelors degree in Business Administration, Commerce, Management, or a related field.
- MBA is preferred.
- 4 - 5 years of experience in Administration, Operations, Back Office, or ERP/CRM-based business operations.
- Experience in the Medical Device, Healthcare, or Healthcare Distribution industry will be an added advantage.

Required Skills

- Preferred hands-on experience with Zoho Books and Zoho CRM.
- Strong knowledge of Purchase Orders (PO), Sales Orders (SO), Quotations, Invoicing, Order Processing, Vendor Management, Customer Management, Inventory Coordination, and Documentation.
- Good understanding of business operations and cross-functional coordination.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Excellent organizational, documentation, and record management skills.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to manage multiple priorities and work in a fast-paced environment.

Key Competencies

- Administrative Operations
- Order Management
- Zoho Books
- Zoho CRM
- Purchase & Sales Documentation
- Inventory Coordination
- Vendor & Customer Management
- MIS Reporting
- Process Improvement
- Cross-Functional Coordination

Reporting To

Management

Employment Type

Full time

Compensation

As per company standards and candidate experience.

📌 Admin Manager (Mumbai)
🏢 Three Points Medical Systems
📍 Mumbai