Key Responsibilities:

Executive Support:

- Provide day-to-day administrative support, managing schedules, appointments, and meetings.
- Proactively manage the executives calendar, ensuring optimal time management and avoiding scheduling conflicts.
- Organize and prepare materials for meetings
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Responsible for processing reimbursement claims for the team and handling attendance regularization in a timely manner.

Communication Management:

- Serve as the primary point of contact between internal and external stakeholders.
- Screen and manage phone calls, emails, and other communications, prioritizing urgent matters.
- Draft correspondence, including emails, memos, and reports, as required.
- Handle incoming inquiries and route them to the appropriate person.
- Travel and Logistics Coordination:
- Arrange complex travel itineraries, including flight bookings, hotel accommodations, transportation, and visas as required.
- Coordinate travel schedules and ensure all logistics are in place for business trips.




- Prepare detailed itineraries and ensure smooth execution of travel arrangements.

Document and File Management:

- Organize and maintain electronic and physical files, records, and documents.
- Ensure all documents are filed in an orderly manner, ensuring quick access when needed.
- Help prepare presentations, reports, and other documents for internal and external use.

Task and Project Management:

- Assist in managing ad-hoc projects and initiatives by tracking deadlines, tasks, and deliverables.
- Follow up with relevant team members to ensure tasks are completed on time and within scope.
- Ensure that key action items are followed through and tracked.

Miscellaneous Administrative Tasks:

- Handle personal errands for the senior executive when required.
- Assist with personal finance administration or family-related matters as needed.
- Maintain a high standard of professionalism while interacting with stakeholders at all levels.

📌 Secretary (Mumbai)
🏢 Essar
📍 Mumbai