Planning and Documentation:

- Provide comprehensive support in planning, coordinating, and managing documentation processes.
- Assist in planning and scheduling Smart meter installation activities.
- Assist in developing and executing strategic plans and initiatives.
- Create, maintain, and organize official documents, project files, and records.
- Draft and review reports, minutes of meetings, and correspondence for accuracy and completeness.
- Ensure timely submission of project documentation to relevant departments and stakeholders.
- Prepare presentations, reports, and summaries to support decision-making processes.
- Coordinate project timelines, schedules, and resource allocation.
- Act as a point of contact between the Head of Project and internal/external teams.
- Facilitate effective communication by scheduling meetings, following up on action items, and sharing updates.
- Maintail professionalism and confidentiality in handling incoming and outgoing communications.
- Organize meetings, prepare agendas, and ensure all necessary materials are available.
- Monitor deadlines and ensure the VP(Operations) is briefed on critical tasks and deliverables.
- Coordination and Collaboration:
- Coordination closely with field teams, and vendors to ensure smooth execution of project.
- Collaborate with SCM and material/store teams to ensure timely availability of materials and capital equipments and other items.




- Coordinate with the client to obtain necessary approvals and prepare responses in accordance with their requirements.
- Track project progress against the plan and address deviations promptly.
- Monitor resource utilization and adjust plans to ensure efficiency.
- Generate regular progress reports and dashboards for management.
- Policy Procedure : Development Implementation
- Spearheading the development and implementation of any policy / SOP related to the project.
- Making sure that all the processes related to the project operations are carried out on the basis of the SOP for that particular process / procedure.
- Planning properly for all the challenges which may come for the implementation of any SOP.
- Ensuring that the SOP is approved before implementation.
- Reporting Escalation
- Ensuring the reports related to any KRA are sent on time to seniors if the frequency is predefined OR as and when asked in frequency not pre decided.
- Making sure to escalate any issue if unable to resolve yourself
- To liaise with the External partners and coordinate with management for service development.
- Maintaining a cordial relationship with partners, sub-ordinates and seniors to ensure a higher level of efficiency of the team working with you.
- Participating in Weekly, Monthly, Quarterly and Annual reviews with all reports and discussing the issues with seniors openly to achieve the targets smoothly.

📌 Assistant Manager Planning and Coordination (Mumbai)
🏢 BitByBit solutions
📍 Mumbai