Department: Finance | Reporting to: Finance Manager

The Aid & Accounts Associate at Cuddles Foundation plays a hands-on role in two closely

linked areas procurement and accounts. On the procurement side, the role manages

vendor relationships, coordinates purchase orders, and ensures supplies reach hospitals

accurately and on time. On the accounts side, the role handles invoice processing,

accounting entries, donor allocation, bank reconciliation, and vendor payment preparation.

This position is central to keeping Cuddles financial operations accurate, timely, and

A. PROCUREMENT Vendor Identification & Onboarding

Identify and onboard reliable vendors across India to meet the organisations

procurement requirements

Conduct thorough vendor registration and maintain an up-to-date vendor database

Build and maintain professional working relationships with vendors to ensure

long-term reliability

Process purchase orders accurately and promptly, including urgent requirements

Track price variations and maintain vendor pricing details on the designated

Coordinate PO generation through the dashboard and ensure the correct domestic or

Vendor Coordination & Delivery Tracking

Liaise with vendors to ensure timely delivery of goods to partner hospitals

Coordinate with nutritionists to track pending nutrition supplement deliveries and

Provide stakeholders with regular updates on procurement and delivery statuses

Conduct quarterly follow-ups with vendors for balance confirmations and manage

reconciliation of outstanding payments

Process monthly reimbursement claims efficiently

Maintain accurate records of internet connections across partner hospitals

B. ACCOUNTS Invoice Processing & Accounting Entry

Collect, verify,



and process invoices in compliance with donor-audited utilisation

certificate requirements

Accurately record all invoices related to hospital and programme expenses in Tally,

ensuring adherence to booking deadlines

Allocate expenses to respective donors in line with funding guidelines and donor

tagging requirements

Submit processed invoices promptly to enable smooth and timely payment

Prepare and manage the weekly vendor payment summary file for approval and

Prepare the bank payment file (domestic and FCRA) and ensure it is reviewed and

Process MSME vendor invoices on the same day of receipt to comply with the 15-day

Perform timely and accurate bank reconciliations for assigned accounts to maintain

Investigate and resolve reconciling items without delay

Update and track donation details from the Razorpay platform to ensure

transparency and completeness of records

Support the team in maintaining the Pan India donation sheet

Maintain and regularly update the fixed asset register with detailed and accurate

documentation of all organisational assets

Ensure all MOU documents between hospitals and Cuddles Foundation are properly

franked and executed in a timely manner

WHAT WE ARE LOOKING FOR: Qualifications & Experience

Bachelors degree in Commerce or a related discipline





Minimum 1 year of experience in accounts, procurement, or a related field

Technical Skills

Proficiency in Tally for accounting entries and financial data management

Strong working knowledge of Excel for data tracking, reconciliation, and reporting

Familiarity with online payment platforms such as Razorpay is an advantage

What Makes a Great Fit

Detail-Oriented Maintains precision in both procurement records and financial

entries errors here cost time and create audit risk

Organised Manages multiple recurring tasks (weekly payments, monthly bookings,

quarterly reconciliations) without dropping the ball

Team Player Works closely with the Procurement Team, Nutritionists, PSCs, and

the wider Finance team communication and cooperation matter

Clear Communicator Writes and speaks concisely and professionally with vendors,

hospital staff, and internal teams

Proactive Flags issues early, follows up without being prompted, and takes

ownership of deadlines rather than waiting to be reminded

The Aid & Accounts Associate role is a genuine opportunity to be part of something that

matters. Every accurate invoice, every on-time payment, and every correctly reconciled

account keeps nutrition support flowing to children with cancer across India. If you are

accurate, dependable, and ready to contribute to work that goes well beyond a job description,

we would love to hear from you.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Aid & Accounts Associate (Mumbai)
🏢 Cuddles Foundation
📍 Mumbai