Role & responsibilities

The role encompasses a wide range of responsibilities"

Executive & Group Support

- Manage calendar, scheduling, and prioritization across multiple time zones
- Organize internal and external meetings (leadership, stakeholders, team)
- Prepare agendas, presentations, and briefing materials
- Take minutes and track actions to closure
- Plan and manage global travel (flights, hotels, visas, logistics)
- Handle expense management and reimbursements
- Support day-to-day administrative needs and priorities

Coordination & Project Support

- Coordinate with global, regional, and country teams on H&S; projects
- Track actions, timelines, and deliverables across stakeholders
- Follow up to ensure timely execution and alignment
- Maintain and update project trackers, action logs, and status dashboards
- Coordinate inputs from multiple stakeholders for consolidated updates
- Flag delays, risks, or gaps to the Global Head of H&S; for visibility

Procurement & Administrative Management

- Raise and manage Purchase Orders (POs)
- Track invoices and coordinate with Finance and Procurement




- Monitor PO status, approvals, and payment timelines
- Liaise with vendors and internal teams for billing and queries
- Support budget tracking and cost monitoring for team activities

Events, Workshops & Travel Coordination

- Organize global meetings, workshops, and face-to-face sessions
- Manage end-to-end logistics (venues, travel, accommodation)
- Coordinate participant communication and attendance
- Support in office execution and post-event follow-up

Reporting & Documentation

- Support data collection and preparation of dashboards and reports
- Maintain organized documentation, files, and SharePoint
- Ensure accuracy and consistency of information

Stakeholder Coordination

- Act as central point of contact for internal stakeholders
- Liaise with Health & Saftey teams, HR, Finance, Legal, and Operations
- Facilitate communication and alignment across teams

Interested candidates please share CV on [email protected]

📌 Executive Assistant and Administrator (Health & Safety Dept) (Chennai)
🏢 SGS India
📍 Chennai