Job description:-

Prospect for EA role with India's leading Oil & Gas company at Navi Mumbai.

Position: Executive Assistant (EA)

Payroll:- 3rd Party Payroll- (Agency Payroll)

Experience: 5-10 Years
Location: Corporate Office- Navi Mumbai.
Reporting To: Head HR/ Vice President

Job Purpose

Provide high-level executive and administrative support to senior leadership by managing schedules, communications, travel, meetings, confidential documentation, and strategic coordination. The Executive Assistant will act as a trusted partner to ensure smooth execution of executive priorities while maintaining professionalism, confidentiality, and operational efficiency.

Key Responsibilities

- Manage the executive's calendar, appointments, meetings, and business commitments.
- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries, and expense reconciliation.
- Screen and prioritize emails, calls, and correspondence on behalf of the executive.
- Prepare presentations, reports, MOMs (Minutes of Meeting), briefing notes, and executive summaries.
- Organize Board Meetings, leadership reviews, investor meetings, and strategic discussions.
- Track action items and ensure timely follow-up across departments.
- Coordinate with internal and external stakeholders, government officials, consultants, vendors, and business partners.
- Maintain confidential records, agreements, and executive documentation with the highest level of discretion.
- Assist in planning business events, conferences, and executive visits.




- Monitor key projects and provide progress updates to the executive.
- Support preparation of MIS reports and business dashboards.
- Manage office administration activities related to the executive office.
- Handle ad hoc assignments and strategic initiatives as delegated by senior leadership.

Educational Qualification

- Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.
- MBA or Executive Management qualification preferred.

Experience

- 5-10 years of experience as an Executive Assistant supporting CXO-level executives.
- Experience in corporate offices of large organizations, preferably in Energy, Mining, Infrastructure, Manufacturing, or Oil & Gas sectors.
- Experience in handling Board-level coordination and executive office management is preferred.

Required Skills

Administrative & Executive Support

- Complex calendar management
- Travel management
- Meeting coordination
- Document management
- Expense management
- Event coordination

Communication

- Excellent written and verbal communication
- Business correspondence drafting
- Presentation preparation
- Stakeholder management

Technical Skills

- Advanced MS Office (Excel, Word, PowerPoint)
- Outlook and calendar management
- ERP/Document Management Systems
- Virtual meeting platforms (Teams, Zoom, Webex)

Behavioral Competencies

- High integrity and confidentiality
- Excellent organizational skills
- Strong multitasking ability
- Attention to detail
- Problem-solving mindset
- Time management
- Proactive and self-driven
- Professional etiquette and executive presence

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