Role & responsibilities

- Prepare and process sales invoices, estimates, sales orders, transfer orders, and E-way Bills accurately using Zoho Books and internal software.
- Maintain invoicing records, dispatch documents, and order details in Excel and Google Sheets.
- Verify product details, quantities, pricing, discounts, and margins before generating invoices.
- Coordinate with the Sales, Warehouse, and Purchase teams to ensure smooth order processing and timely billing.
- Maintain proper documentation to support audits and statutory compliance requirements.
- Monitor and maintain branch-wise inventory records and ensure stock accuracy in the accounting system.
- Track inventory shortages, damages, and adjustments and update records accordingly.
- Assist in GST calculations, branch-wise GST return preparation, and TDS calculations.
- Support GST reconciliations, e-commerce wallet reconciliations (Amazon, Blinkit, etc.), and statutory compliance activities.
- Record bank transactions accurately and perform monthly bank reconciliations.
- Prepare customer and vendor account reconciliations and follow up for pending purchase invoices.
- Assist in landed cost allocation, customs duty accounting, and expense booking.
- Verify loan records,



salary data, reimbursements, and supporting documents.
- Maintain employee expense records and process corporate credit card expense entries.
- Coordinate with vendors and customers to resolve payment and reconciliation discrepancies.
- Follow up with internal teams and customers for outstanding invoices and billing-related queries.
- Update cash flow reports regularly and assist in preparing financial reports, including Profit & Loss and Balance Sheet schedules.
- Support month-end closing activities, internal reporting, audit documentation, and ensure compliance with company accounting policies.

Preferred candidate profile

- Bachelor's degree in Commerce (B.Com), Accounting, Finance, or a related field with 1 To 3 years of experience in Accounts, Invoicing, or Finance Operations.
- Valuable knowledge of GST, TDS, bank reconciliation, invoicing, MS Excel, Google Sheets, and accounting software such as Zoho Books, Tally, or ERP systems.
- Strong attention to detail, good communication skills, and the ability to coordinate effectively with internal teams, vendors, and customers while meeting deadlines.

📌 Accounts & Invoicing Executive (Mumbai)
🏢 Pupscribe Enterprises
📍 Mumbai