Role & responsibilities

- Calendar & Schedule Management Proactively manage and optimize the calendars of the Reporting Managers, ensuring alignment with business priorities, critical meetings, and strategic discussions. Coordinate across global time zones where required.
- Meeting Coordination & Governance Organize leadership meetings, board reviews, finance reviews, IT governance forums, and cross-functional discussions. Prepare agendas, capture minutes, and ensure timely follow-ups on action items.
- Business Support & Reporting Assist in preparing presentations, dashboards, MIS reports, financial summaries, and IT updates for internal reviews, board meetings, and leadership discussions.
- Stakeholder Management Act as a key liaison between the Leaders and internal teams as well as external stakeholders (vendors, auditors, consultants), ensuring seamless communication and coordination.
- Confidential Documentation Handling Manage highly sensitive financial, strategic, and technology-related documents with strict confidentiality and accuracy.
- Travel & Logistics Management Plan and coordinate domestic and international travel, including itineraries, accommodation, visas (if required), and expense tracking for the Leaders.
- Action Tracking & Follow-ups Track key deliverables, governance actions, audit points, and strategic initiatives to ensure timely closure and accountability.




- Event & Review Coordination – Support in organizing leadership offsites, investor/analyst meetings, IT strategy sessions, and finance-related reviews.
- Process & Efficiency Improvement – Identify opportunities to streamline administrative, reporting, and coordination processes to enhance efficiency Leadership offices.

Key Decision

- Prioritization and scheduling of meetings, reviews, and external engagements based on business criticality.
- Determination of meeting structures, agendas, and follow-up mechanisms for governance.
- Coordination approach and timelines for closure of key action items.
- Handling and dissemination of sensitive information, ensuring appropriate confidentiality and access control.
- Selection of communication flow, escalation protocols, and stakeholder engagement.
- Optimization of travel plans and logistical arrangements balancing cost, efficiency, and executive preferences.
- Identification and implementation of process improvements to enhance productivity and operational effectiveness.

Preferred candidate profile

- Graduation with Excellent Communication and Engagement Skills.
- 5 - 7 years of experience in executive assistant.
- Proven background in calendar management, travel planning, and coordination of high-level meetings.

📌 Executive Assistant (Mumbai)
🏢 EPL
📍 Mumbai