- Job Description Human Resources and Administration Executive
- Experience: 2–4 years
- Department: Human Resources and Administration
- Location: Work-from-home role; candidates must be based in Mumbai or Pune
- Preferred Background: Candidates with experience in aviation, hotels, hospitality, travel agencies, or related service industries will be highly preferred.
- Mandatory Requirement: Hands-on working experience in SAP and Tally software.

Job Summary

We are looking for a proactive and detail-oriented Human Resources and Administration Executive to manage employee travel, hotel bookings, visas, foreign exchange, petty cash, billing, invoicing, payment processing, and routine human resources operations.

The role will also support employee engagement, vendor coordination, administrative reporting, and HR and recruitment activities. The ideal candidate must have practical experience in SAP and Tally software and be capable of independently handling administrative and financial coordination activities.

Key Responsibilities

- Arrange domestic and international employee travel by air, rail, road, and sea.
- Manage hotel bookings, travel itineraries, cancellations, rescheduling, and refunds.
- Coordinate visa applications, foreign exchange, travel cards, and related documentation.
- Liaise with travel agencies, hotels, visa service providers, banks, and other vendors.
- Handle vendor billing, invoice verification, payment documentation, and payment follow-ups.
- Process and track invoices, payments, expenses, and accounting entries using SAP and Tally software.
- Verify invoices against quotations, purchase orders, contracts, and supporting documents.
- Record purchase invoices, payment vouchers, receipt vouchers, journal entries, and petty-cash transactions in Tally.
- Coordinate with the Finance and Accounts teams to ensure timely processing of vendor and employee payments.
- Manage petty cash,



employee reimbursements, travel claims, and expense records.
- Maintain accurate travel, employee, vendor, billing, payment, and administrative records.
- Reconcile vendor statements and follow up on outstanding invoices, credit notes, refunds, and payment discrepancies.
- Prepare regular reports and management information related to travel, expenses, invoices, payments, and administration.
- Support employee engagement activities and other HR initiatives.
- Assist the Human Resources team with HR operations and recruitment processes as required.
- Ensure compliance with internal policies, approval procedures, and documentation requirements.

Qualifications and Skills:

- Bachelor’s or master’s degree in human resources, Business Administration, Commerce, Finance, or a related field.
- 2–4 years of relevant experience in human resources, administration, travel coordination, billing, invoicing, or payment processing.
- Hands-on practical experience in travel, hotel, visa, and foreign exchange coordination.
- Practical experience in vendor billing, invoice processing, payment coordination, reconciliations, and expense management.

• Hands-on working experience in SAP is mandatory.

- Hands-on experience in Tally software, including invoice entry, voucher posting, payment recording, ledger maintenance, and reconciliations.
- Advanced Microsoft Excel skills, including reporting, data analysis, and reconciliations.
- Excellent verbal and written communication skills in English.
- Strong planning, coordination, negotiation, and problem-solving abilities.
- Sound understanding of invoice documentation, approval workflows, and vendor payment processes.
- High attention to detail and the ability to manage multiple tasks independently.
- Skilled, employee-friendly, service-oriented, and confidential approach.

Contact: Email [email protected] with subject heading: CV for Senior Admin Executive

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📌 Administration Executive (Mumbai)
🏢 ITECH Solutions
📍 Mumbai