About Univastu India Limited

Univastu India Limited, headquartered in Pune and incorporated in 2009, is a leading construction and infrastructure development company in India. The company specializes in delivering end-to-end Engineering, Procurement, and Construction (EPC) services across a wide range of sectors.

Its portfolio includes metro stations, hospitals, educational institutions, commercial buildings, cold storages, mass housing schemes, sports complexes, multipurpose halls, museums, and metro railway infrastructure projects across India.

Position Summary

The Executive Assistant to the COO will provide high-level administrative, operational, and coordination support to the Chief Operating Officer. The role requires effective stakeholder management, cross-functional coordination, MIS reporting, vendor management, presentation preparation, and involvement in ongoing projects across India. The incumbent will act as a key link between the COO, department heads, project teams, vendors, and external stakeholders to ensure smooth execution of business operations.

Key Responsibilities

Executive Support

1) Provide comprehensive administrative and operational support to the COO.

2) Manage calendars, meetings, appointments, travel plans, and business schedules.

3) Prepare meeting agendas, minutes of meetings (MOM), and follow-up action trackers.

4) Coordinate and monitor action items assigned by the COO.

Stakeholder & Department Coordination

1) Coordinate with all department heads, project teams, consultants, and external stakeholders.

2)



Ensure timely follow-up and closure of pending tasks across departments.

3) Facilitate communication between the COO and internal/external stakeholders.

MIS & Reporting

1) Maintain and update MIS dashboards, trackers, and management reports.

2) Prepare daily, weekly, and monthly status reports.

3) Monitor project progress and escalate critical issues to the COO.

Presentation & Documentation

1) Develop professional PowerPoint presentations for management reviews, client meetings, and business updates.

2) Compile and analyze data for executive-level presentations.

3) Prepare reports, correspondence, and business documentation.

Vendor Management

1) Coordinate with vendors and service providers for operational requirements.

2) Track vendor deliverables and ensure timely execution.

3) Maintain vendor databases and records.

Project Coordination

1) Support ongoing EPC and infrastructure projects across India.

2) Coordinate with site teams to gather project updates and progress reports.

3) Track project milestones and support management review processes.

Site Visits

1) Travel to project sites across India as and when required.

2)



Participate in project review meetings and coordination activities.

3) Ensure timely reporting of site observations and action points.

Desired Candidate Profile

Qualifications

1) Bachelor's Degree in Business Administration, Engineering, Management, or related discipline.

2) MBA preferred.

Experience

1) 510 years of experience as an Executive Assistant, Project Coordinator, MIS Executive, or similar role.

2) Experience in construction, infrastructure, EPC, engineering, or project-based organizations will be preferred.

Skills Required

1) Excellent communication and interpersonal skills.

2) Solid stakeholder management and coordination abilities.

3) Advanced knowledge of MS Office (Excel, PowerPoint, Word).

4) Strong MIS reporting and data management skills.

5) Presentation preparation and analytical skills.

6) Ability to handle multiple priorities and work under pressure.

7) Strong follow-up and execution-oriented approach.

8) Willingness to travel frequently across project locations in India.

Key Competencies

1) Leadership Support

2) Project Coordination

3) Vendor Management

4) Stakeholder Management

5) Time Management

6) Problem Solving

7) Attention to Detail

8) Communication & Presentation Skills

Requirement:

1) Immediate to 30 days joining preferred.

2) Preferred Only Male candidate.

3) Candidate should be willing to travel frequently to project sites across India as per business requirements.Role & responsibilities

Preferred candidate profile

📌 Operation Executive To COO (Mumbai)
🏢 UNIVASTU
📍 Mumbai