Job Description Position: Executive Assistant (EA) to Director

Department:

Operations and Strategy Reporting To Director

Job Summary:

The Executive Assistant (EA) to the Director is responsible for providing high-level administrative, operational, and strategic support to the Directors.

The role requires excellent organizational skills, confidentiality, multitasking ability, and strong communication skills to ensure the smooth functioning of the Directors' office and effective coordination across departments.

Key Roles & Responsibilities

Executive Support:

• Manage the Directors' calendars, appointments, meetings, and travel schedules.

• Coordinate internal and external meetings, conferences, and business events.

• Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).

• Track action items and follow up with respective departments for timely closure.

Communication Management:

• Act as the primary point of contact between the Directors and internal/external stakeholders.

• Draft and manage professional emails, letters, business correspondence, and presentations.

• Screen phone calls, visitors, and meeting requests.

• Ensure timely communication of management decisions to relevant teams.

Coordination & Follow-Up:

• Coordinate with Sales, Marketing, HR, Finance, Admin, and Operations teams.

• Monitor project updates and submit progress reports to the Directors. • Follow up on pending approvals, deliverables, and deadlines.

• Maintain records of business commitments and key initiatives.

Documentation & Reporting:

• Prepare MIS reports, dashboards, and executive summaries.

• Maintain confidential records, agreements, contracts, and important business documents.





• Organize and manage digital and physical filing systems.

• Ensure proper documentation and record management.

Business Support:

• Assist in preparing business proposals, presentations, and strategic reports.

• Conduct market research and compile industry insights when required.

• Support the Directors during client meetings, investor meetings, and business negotiations.

• Coordinate with vendors, consultants, and external agencies.

Travel & Event Management:

• Arrange travel bookings, accommodation, and itineraries.

• Coordinate corporate events, leadership meetings, conferences, and off-site programs.

• Ensure smooth logistics for official visits and events.

Confidentiality & Compliance:

• Handle sensitive business information with the highest level of confidentiality.

• Ensure compliance with company policies and executive protocols.

• Maintain discretion in all communications and documentation.

Administrative Responsibilities:

• Manage office correspondence and executive documentation.

• Maintain records of approvals and executive decisions.

• Coordinate with Admin for meeting arrangements and hospitality.

• Assist in special projects assigned by the Directors.

Key Performance Indicators (KPIs):

• Calendar & Schedule Management Accuracy

• Timely Completion of Executive Tasks





• Follow-up Closure Rate

• Accuracy of Reports and Documentation

• Meeting Coordination Efficiency

• Turnaround Time for Communication

• Confidentiality & Compliance

• Stakeholder Satisfaction

• Documentation Accuracy

• Administrative Efficiency

Qualifications :

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.

• MBA or Executive Assistant certification is preferred.

Experience :

• 16 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.

• Experience in the Real Estate industry is preferred.

Skills Required:

• Executive Calendar Management

• MS Office (Excel, PowerPoint, Word)

• Google Workspace

• Professional Email & Business Communication

• Report Preparation & MIS

• Time Management

• Coordination & Follow-up

• Documentation Management

• Presentation Skills

• Multitasking

• Problem Solving

• Attention to Detail

• Confidentiality & Integrity

• Relationship Management |

Behavioural Competencies:

• Professionalism

• High Level of Confidentiality

• Solid Interpersonal Skills

• Positive Attitude

• Ownership & Accountability

• Proactive Approach

• Adaptability

• Excellent Organizational Skills

Working Conditions :

• Full-Time

• Office-based

• May require extended working hours based on business requirements.

• Availability for travel and executive meetings, if required.

Company Yield and Yard Realty Pvt. Ltd.

Location: Noida, Uttar Pradesh

Employment Type: Full-Time

Designation: Executive Assistant (EA) to Director

📌 Executive Assistant (Noida)
🏢 Yield And Yard Realty
📍 Noida