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Position

Sourcing Operations Analyst

Department & Lead Reporting to

Procurement

Job Summary

The Operational Sourcing Analyst is responsible for overseeing the day to day sourcing activities and vendor engagement requests (VER) within the procurement lifecycle. This role plays a critical part in managing and streamlining sourcing operations by reviewing and confirming commercial terms, conducting negotiations with vendors, facilitating contract signatures and facilitating the end to end VER process. Operational Sourcing ensures the timely assignment, tracking, and follow up of procurement related tasks, while also collaborating closely with Legal and Due Diligence teams to maintain compliance and support efficient and effective sourcing workflows.

Main Responsibilities

- Manage the full lifecycle of Vendor Engagement Requests (VER), from intake to completion, ensuring timely progression through procurement workflows.
- Act as a liaison between DRIs, Legal, Due Diligence SMEs, and other stakeholders to resolve sourcing or compliance issues and facilitate timely sourcing activities.
- Maintain oversight of Thinksmart workflows and VERs to ensure procurement tasks are progressing efficiently and address outstanding items.
- Generate and analyse weekly Thinksmart reports, highlighting VER status, aged tickets over 45 days, closure rates, and identifying bottlenecks by Procurement Assignee.
- Update and maintain the Global VER Tracker to ensure accurate, real-time tracking of sourcing requests.
- Assess and confirm the appropriate procurement path for each VER, ensuring alignment with PO-only or Self-Servicing Legal policy requirements.
- Manually assign VERs missing an assigned Legal Counsel to appropriate legal team members.




- Review and verify that appropriate contracts are in place, or identify and supply correct contract templates aligned with company standards.
- Draft and review Statements of Work (SOWs) in collaboration with business stakeholders and vendors, ensuring clarity, accuracy, and alignment with business objectives.
- Lead or support commercial negotiations with vendors to optimize pricing, improve terms, and achieve cost savings, particularly for low-value or tail spend agreements.
- Prepare, stamp, and issue contracts/documents for signature using DocuSign or other approved e-signature platforms.
- Upload executed contracts/documents into the contracts repository system (e.g., Malbek).
Track progress of all VERs and sourcing activities, ensuring timely follow-ups and proactive issue resolution.
- Partner closely with Legal, Risk, and Compliance teams to support due diligence, contract reviews, and approvals.
- Maintain accurate documentation and records for audit readiness and reporting purposes.

Qualification & Experience

- 4+ years of experience in similar Procurement, Contracts, Category Management, preferably in a global or high volume environment.
- Advanced proficiency in Microsoft Office applications, particularly Word, PowerPoint, and Excel (including data analysis and reporting functions).
- Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders at all levels.
- Strong command of the English language, both written and spoken, to facilitate clear communication across global teams, vendors and stakeholders.
- Familiarity with platforms such as DocuSign, JIRA, and Thinksmart is highly desirable.
- Commercial/Contracts experience preferred.
- Understanding of the Source-to-Pay process.
- Ability to adapt in a quick-paced and evolving work environment.

Preferred candidate profile

📌 Procurement Analyst- Contract management- Chennai
🏢 Global Serve Solutions
📍 Chennai