The Bid Centre Admin Executive is responsible for supporting and coordinating the complete tender and bid submission process. The role involves maintaining tender documentation, coordinating with internal departments, preparing MIS reports, tracking submissions, and ensuring timely and accurate bid management activities.
Key Responsibilities
- Monitor tender portals and RFQ notifications daily.
- Download and organize tender documents.
- Maintain tender submission schedules and trackers.
- Coordinate with internal departments for required documents and approvals.
- Compile technical and commercial bid documents.
- Support online and offline tender submissions.
- Ensure submission timelines are met without delay.
- Maintain updated statutory and company documents.
- Track validity of licenses and certificates.
- Maintain proper digital and physical filing systems.
- Prepare compliance checklists for all tenders.
- Maintain bid status reports and trackers.
- Prepare weekly and monthly MIS reports.
- Coordinate with Operations, Finance, HR, Purchase, and Commercial teams.
Qualification
Finance Background
2 years of experience in tender coordination, bid management, or commercial administration.
Required Skills
- Positive knowledge of MS Excel, Word, and PowerPoint
- Knowledge of online tender portals
- Good communication and coordination skills
- Strong documentation and reporting skills
- Ability to work under deadlines
- ERP/SAP knowledge preferred