HR – Operations
Experience: 2–7 Years
Qualification: Any Graduate / MBA in HR preferred
Department: Human Resource

Job Purpose
To manage the complete HR operations lifecycle, including employee onboarding, claims processing,
employee database management, asset tracking & recovery, and background verification (BGV). The
role ensures smooth operational functioning of HR processes, strong documentation control, and
accurate maintenance of employee records to support organizational governance and compliance.

Key Responsibilities
1. Employee Onboarding
Coordinate with recruitment team for candidate joining details.
Share onboarding checklist and required documentation with new hires.
Create onboarding trackers for weekly joiners.
Conduct onboarding sessions & document collection.
Issue employee code and ensure HRMS profile creation.
Coordinate with IT/Admin for laptop, SIM, ID card & other assets.
Verify KYC, educational certificates & employment documents.
Maintain onboarding files (physical & digital).
2. Employee Claims Processing
Verify employee reimbursement claims including:
o Travel
o Mobile
o Fuel
o Local conveyance
o Business expenses
Submit verified claims to finance for processing.
Follow up for timely claim settlements.
Ensure claims adhere to company policies & approval workflows.
3. HR Operations Support
Support HR team in audits, compliance activities & policy implementation.
Assist in exit formalities & clearance process.
Provide operational support during HR events and employee engagement activities.




4. Employee Database Management
Update employee information in HRMS including:
o Personal data
o Reporting structure
o Compensation updates
o Transfers & relocations
Maintain up-to-date digital & physical employee files.
Ensure data privacy and confidentiality.
Prepare monthly reports:
o Headcount
o Current joiners
o Exits
o Transfers
o Movement summaries
5. Asset Management & Recovery
Maintain records for: Laptops, SIM cards, Mobile phones, ID cards, Access cards, and
Uniforms.
Coordinate with Admin/IT during employee resignation to ensure asset return.
Maintain asset recovery tracker & provide clearance confirmation.
Address asset discrepancies and escalate unresolved issues.
6. Background Verification (BGV)
Initiate background checks for all new joiners.
Share required documents with BGV partners.
Track status of:
o Employment verification
o Education verification
o Address verification
o Criminal verification (if applicable)
Review BGV reports and share discrepancies with HRBP/Recruitment.

Key Performance Indicators (KPIs)
Timeliness of onboarding completion
Accuracy of employee data in HRMS
Claim processing turnaround time
Asset issuance & recovery accuracy
BGV completion adherence to timelines
Quality & completeness of employee files
Coordination efficiency with Admin, Finance & IT

Share your CV to Below mentioned contact and mail ID

Human Resources
Jayasurya V
(phone hidden)
[email protected]

📌 HR Operations Generalist (Chennai)
🏢 G Square Housing
📍 Chennai