We are looking for an experienced and proactive Admin Manager to lead the administration function with a solid focus on stakeholder management, guest experience, and workplace operations. This role requires someone who can seamlessly manage leadership interactions, oversee end-to-end administrative operations, and ensure a professional, welcoming, and productive office workplace.

Key Responsibilities

Stakeholder & Leadership Management

- Act as the primary point of contact for internal stakeholders, senior leadership, and business teams for all administrative matters.
- Build and maintain strong relationships with internal and external stakeholders to ensure seamless coordination and service delivery.
- Support leadership with administrative requirements, event coordination, and workplace-related initiatives.
- Collaborate with cross-functional teams to enhance employee and visitor experience.

Guest Relations

- Ensure a premium and professional experience for all visitors, senior executives, and employees.
- Oversee reception and front-office operations to maintain high service standards.
- Coordinate leadership visits, meetings, and corporate events.
- Establish and maintain protocols for visitor management and hospitality.

Administration & Facilities Management

- Manage end-to-end office administration and facility operations.
- Ensure smooth functioning of office infrastructure, housekeeping, security, transport, cafeteria, and maintenance services.
- Manage vendor relationships, service contracts, negotiations,



and service-level compliance.
- Ensure preventive maintenance schedules and timely resolution of facility-related issues.
- Monitor administrative budgets, optimize costs, and drive operational efficiencies.

Compliance & Workplace Management

- Ensure compliance with organizational policies and statutory requirements related to facilities and workplace management.
- Develop and implement administrative SOPs and best practices.
- Maintain workplace safety standards and coordinate with relevant teams during audits and inspections.
- Drive initiatives that enhance workplace experience and employee engagement.

Desired Candidate Profile

- 10+ years of experience in Administration, Facilities Management, or Workplace Operations.
- Proven experience in managing senior stakeholders and executive leadership interactions.
- Strong guest relations and hospitality orientation with excellent interpersonal skills.
- Hands-on experience in managing office facilities, vendors, contracts, and workplace operations.
- Excellent communication, negotiation, and problem-solving abilities.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Office and administrative reporting.

Preferred

- Experience working in corporate offices, IT/ITES, GCCs, or multinational organizations.
- Exposure to workplace experience, hospitality management, or employee engagement initiatives will be an added advantage.

📌 Administration Manager (Hyderabad)
🏢 SPECTRAFORCE
📍 Hyderabad