Experience: 4+ years

Work from Office (Monday to Friday)

Job Summary:

We are seeking an experienced Operations Lead to manage end-to-end office administration and facility operations while also acting as a Personal Assistant to the Vice President. The role requires strong organizational skills, confidentiality, and the ability to manage executive-level coordination along with daily office operations.

Key Responsibilities:

Office Administration Facilities:

- Oversee daily office operations to ensure a secure, efficient, and well-organized workplace
- Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
- Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
- Ensure office infrastructure, assets, and equipment are fully functional

Supplies, Inventory Logistics:

- Plan, procure, and manage office supplies, pantry items, and assets
- Maintain inventory records and control costs
- Manage logistics related to asset movement, courier services, and office relocations
- Coordinate employee travel, accommodation, and transport when required
- Financial Vendor Management:
- Manage petty cash, reimbursements, and expense reconciliation
- Track expenses, maintain records, and support audits
- Identify, onboard, and manage vendors (housekeeping, security, maintenance, catering, etc.)
- Monitor SLAs and ensure vendor performance and compliance

People Team Coordination:

- Supervise front office, housekeeping, and support staff
- Allocate tasks, monitor attendance and performance
- Coordinate with HR, IT,



and Finance teams for operational need PA to Vice President Responsibilities:
- Act as a single point of contact for the Vice President for administrative and coordination tasks
- Manage the Vice President s calendar, meetings, and appointments
- Coordinate internal and external meetings, prepare agendas, and track action items
- Handle confidential documents, correspondence, and reports with discretion
- Coordinate travel bookings, itineraries, and expense submissions for the Vice President
- Follow up on assigned tasks and ensure timely closure

Compliance Governance:

- Ensure adherence to workplace safety, fire safety, and statutory regulations
- Maintain documentation for audits, inspections, and compliance checks
- Drive process improvements and cost-optimization initiatives

Requirements:

- Graduate in any discipline (MBA/PG in Operations or Administration preferred)
- 4+ years of experience in office administration, operations, or executive support roles
- Prior experience supporting senior leadership is highly desirable
- Strong organizational, multitasking, and stakeholder management skills
- High level of integrity and confidentiality
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
- Excellent communication skills in English and regional languages

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Manager Office Operations & Administration / Operations Lead (Hyderabad)
🏢 Yotta Techports
📍 Hyderabad