We are seeking a highly capable, proactive, and discreet Executive Assistant to serve as the operational "right-hand" for our leadership team. This is not a traditional administrative role. You will act as the primary operational liaison, bridging the gap between business objectives, complex international travel schedules, and high-touch personal health management. You will be expected to anticipate needs, navigate institutional friction, and serve as a reliable gatekeeper for sensitive information.

Key Responsibilities:

- Strategic Health Concierge: Serve as the primary point of contact for external medical institutions (e.g., International Patient Desks, cardiology departments).Manage and coordinate complex medical appointments, ensuring pre-visit preparation, documentation, and follow-ups are handled end-to-end.Maintain an organized, secure, and up-to-date repository of health records and diagnostic reports.

- International Travel & Logistics: Coordinate end-to-end travel logistics for cross-continental trips, including itinerary management, documentation, and local transport/accommodation logistics. Proactively anticipate travel disruptions or scheduling conflicts and resolve them autonomously.

- Operational Excellence: Manage complex, multi-time-zone calendars with a focus on optimization and protection of executive time. Act as a high-level gatekeeper,



screening and prioritizing communication to ensure focus on business and personal priorities. Execute special projects as assigned, demonstrating a high degree of resourcefulness and problem-solving ability.

Required Qualifications & Skills:

- Discretion & Trustworthiness: Non-negotiable. You will handle highly sensitive business and personal health information.
- Operational Maturity: Ability to navigate large institutions (hospitals, service providers) and secure results through persistence, professional communication, and strategic navigation.
- Tech Literacy: High proficiency in Outlook/Exchange, document encryption/cloud storage, and modern task/project management tools.
- Proactivity: You dont wait for instructions. You identify bottlenecks (e.g., a missing appointment slot, a pending lab result) and resolve them before they become an issue.
- Emotional Intelligence: Professionalism and grace under pressure, with the ability to represent the principal effectively in all interactions.

Preferred Experience:

- Prior experience supporting C-suite executives, high-net-worth individuals, or family offices.
- Experience in high-touch service environments (e.g., luxury hospitality, executive concierge, or specialized medical admin).
- Comfortable working in a rapid-paced, fluid environment where priorities shift rapidly.

📌 Executive Assistant (Bengaluru)
🏢 Pippin Technologies India
📍 Bengaluru