Role Purpose

The Executive Assistant Chairman's Office, will provide coordination, administrative, communication, and documentation support to the Chairman and the Chairman's Office.

The role is responsible for ensuring efficient scheduling, stakeholder coordination, preparation of presentations and reports, meeting management, follow-up of action items, and support for special projects. The position will work closely with internal teams, external partners, consultants, customers, and other stakeholders to facilitate smooth execution of activities and priorities driven through the Chairman's Office.

This role is ideally suited for an enthusiastic graduate or early-career professional seeking exposure to business operations, leadership interactions, strategic projects, and organizational management.

Key Responsibilities

1. Executive and Administrative Support

- Manage the Chairman's calendar, appointments, meetings, and travel schedules.
- Coordinate meeting logistics and ensure timely communication with participants.
- Assist in prioritizing and organizing requests, communications, and submissions received by the Chairman's Office.
- Maintain records, files, reports, and important organizational documents.
- Support the Chairman's Office in day-to-day administrative and coordination activities.

2. Meeting Coordination and Follow-up

- Schedule meetings and prepare agendas in coordination with stakeholders.
- Attend meetings as required and document minutes of meetings (MoM).
- Track action items, commitments, deadlines, and pending tasks.
- Follow up with internal teams and external stakeholders to obtain updates and ensure timely closure of actions.
- Prepare status reports and progress summaries for review.

3. Presentation and Documentation Support

- Prepare PowerPoint presentations, reports, briefing notes, summaries, and business documents.




- Compile information from multiple sources and present it in a structured format.
- Support preparation of management reviews, customer presentations, proposals, and strategic discussions.
- Maintain a repository of key presentations and office documents.

4. Stakeholder Coordination

- Act as a coordination point between the Chairman's Office and internal departments.
- Communicate with consultants, vendors, customers, academic institutions, and business partners as required.
- Ensure timely collection of information and responses from stakeholders.
- Support organization of review meetings, workshops, events, and leadership interactions.

5. Special Projects Support

- Assist in coordinating strategic and cross-functional initiatives assigned by the Chairman.
- Support project tracking and documentation.
- Organize project information and prepare dashboards or status updates.
- Provide coordination support for new initiatives and business opportunities.

Desired Candidate Profile

Education

- Bachelor’s degree in business administration, Commerce, Management, Engineering, Economics, Communications, or any related discipline.

Experience

- 2-5 years of experience in executive assistance, business coordination, project coordination, operations support, or similar roles.

Skills

- Excellent written and verbal communication skills.
- Strong PowerPoint and MS Office skills.
- Positive knowledge of Microsoft Excel and Word.
- Strong organizational and multitasking abilities.
- Attention to detail and ability to handle confidential information.
- Professional attitude and stakeholder management skills.
- Ability to work independently and follow through on tasks.
- Basic research and internet information-gathering skills.

Preferred Attributes

- Proactive and self-driven.
- Solid ownership mindset.
- Good interpersonal skills.
- Willingness to learn and adapt.
- Ability to interact confidently with senior management.

📌 Executive - Chairman's Office (Bengaluru)
🏢 Pump Academy
📍 Bengaluru