Job Title: Proposal Writer (US Government IT Services)

Location: Gurugram, India Onsite / Remote
Job Type: Full-Time
Shift Timings: U.S. EST hours, approximately 6:00 PM to 3:00 AM IST.

Job Summary

We are seeking an experienced Proposal Writer to develop high-quality, compliant, and persuasive responses to U.S. State and Federal Government solicitations for IT services.

The ideal candidate will have strong hands-on experience writing responses to RFPs, RFQs, RFIs, task orders, and other government procurement documents. This role requires the ability to understand complex solicitation requirements, collaborate with business development and technical teams, and translate IT solutions into clear, evaluator-focused proposal content.

The Proposal Writer will contribute throughout the proposal lifecycle, from solicitation analysis and content planning through reviews, revisions, and final submission.

Key Responsibilities

Proposal Writing

- Write clear, compelling, and compliant proposal responses for U.S. State and Federal Government IT services opportunities.
- Develop key proposal sections, including:
- Executive summaries
- Technical approaches
- Management plans
- Staffing and transition plans
- Quality assurance plans
- Past-performance narratives
- Corporate experience sections
- Solution and implementation narratives

- Translate complex technical solutions into understandable, benefit-focused content for government evaluators.
- Align proposal content with solicitation requirements, evaluation criteria, scoring methodology, and client objectives.
- Clearly communicate value propositions, differentiators, win themes, and client benefits.
- Edit content provided by subject-matter experts to improve clarity, consistency, readability, and persuasiveness.

Solicitation Analysis and Compliance

- Review and analyze RFPs, RFQs, RFIs, task orders, and other government solicitations.
- Identify mandatory requirements, evaluation factors, submission instructions, page limitations, and compliance risks.
- Develop and maintain compliance matrices, response outlines, content plans, and writer assignments.




- Ensure every proposal section responds directly to the solicitation requirements.
- Conduct detailed compliance checks before submission.

Proposal Development and Collaboration

- Work closely with business development teams, capture managers, solution architects, project managers, technical SMEs, recruiters, and pricing teams.
- Conduct interviews and content-development sessions with technical and operational stakeholders.
- Convert SME inputs, technical notes, presentations, and solution diagrams into polished proposal narratives.
- Participate in proposal kickoff meetings, solutioning sessions, and content review meetings.
- Support the development of win themes, discriminators, customer-focused messaging, and proposal storylines.

Reviews and Quality Control

- Participate in Pink Team, Red Team, Gold Team, and final proposal reviews.
- Incorporate reviewer feedback while preserving compliance, consistency, and messaging.
- Proofread proposals for grammar, formatting, terminology, tone, and accuracy.
- Ensure consistency across technical, management, staffing, and past-performance sections.
- Support final document production and timely electronic submission.

Content and Knowledge Management

- Maintain reusable proposal content, templates, boilerplate materials, resumes, project descriptions, and past-performance references.
- Update standard content based on new projects, technologies, certifications, and organizational capabilities.
- Organize proposal documents and maintain proper version control.
- Contribute to the continuous improvement of proposal-writing standards, templates, and processes.

Required Qualifications

- 512 years of experience in government proposal writing, preferably for IT services and technology consulting contracts.
- Proven hands-on experience writing responses to U.S. State and/or Federal Government solicitations.




- Strong experience with RFPs, RFQs, RFIs, task orders, and other government procurement documents.
- Demonstrated experience writing executive summaries, technical approaches, management plans, staffing plans, and solution narratives.
- Solid understanding of proposal compliance, evaluation criteria, and evaluator-focused writing.
- Ability to understand and write about IT services, software development, cloud, data, cybersecurity, infrastructure, digital transformation, and enterprise technology solutions.
- Excellent English writing, editing, proofreading, and documentation skills.
- Ability to gather information from technical SMEs and convert it into clear and persuasive proposal content.
- Experience working under strict deadlines and managing multiple proposal assignments.
- Strong attention to detail and document-management skills.
- Bachelor’s degree or equivalent professional experience.

Preferred Qualifications

- Experience writing proposals for both U.S. State and Federal Government agencies.
- Familiarity with SLED procurement and Federal acquisition processes.
- Understanding of Federal proposal sections, evaluation factors, past performance, staffing requirements, and technical-volume structures.
- Experience supporting IT consulting, application development, cloud migration, data analytics, cybersecurity, ERP, infrastructure, or managed-services proposals.
- Familiarity with government contract vehicles, IDIQs, BPAs, GWACs, and task-order responses.
- Experience using tools such as SharePoint, Microsoft Teams, Loopio, GovWin, Salesforce, or similar proposal-management platforms.
- Exposure to statewide, multi-agency, or large Federal IT programs.
- APMP certification or formal proposal-writing training is an advantage.

Core Competencies

- Government Proposal Writing
- State and Federal RFP Responses
- IT Services and Technical Writing
- Proposal Compliance
- Evaluator-Focused Writing
- Technical Solution Documentation
- Win Themes and Value Propositions
- Content Editing and Quality Control
- Cross-Functional Collaboration
- Deadline-Driven Execution

📌 Proposal Writer (US Government IT Services) (Gurugram)
🏢 Learnfly
📍 Gurugram