1. Procurement and Sourcing

- Source materials, products, and services from approved suppliers as per business requirements.
- Obtain and evaluate quotations, compare pricing, and negotiate within approved procurement guidelines.
- Create and process Purchase Requisitions (PRs) and Purchase Orders (POs) through SAP MM (Materials Management).
- Coordinate with user departments to ensure timely procurement and uninterrupted operations.

2. Vendor Management

- Develop and maintain robust working relationships with suppliers and vendors.
- Follow up with suppliers to ensure timely delivery of materials and services.
- Monitor vendor performance regarding quality, pricing, and delivery commitments.
- Maintain vendor master data and support new vendor registration processes in SAP.

3. Purchase Order and Contract Administration

- Track purchase orders from creation to goods receipt and invoice processing.
- Ensure procurement transactions are accurately recorded and maintained in SAP.
- Maintain procurement documentation including quotations, purchase orders, contracts, and delivery records.
- Assist in contract administration and ensure adherence to company procurement policies.

4. Inventory and Material Coordination

- Monitor stock levels and coordinate replenishment activities to prevent material shortages.
- Coordinate with Stores and Warehouse teams for Goods Receipt (GRN) processing and material verification.
- Ensure availability of critical materials to support production and operational requirements.
- Utilize SAP reports to track inventory levels,



material movements, and procurement status.

5. Cost Control and Savings

- Analyze supplier quotations and recommend cost-effective purchasing decisions.
- Support cost-reduction initiatives through supplier negotiations and alternate sourcing.
- Monitor market trends and pricing fluctuations to optimize procurement costs.
- Ensure purchases are executed within approved budgets and procurement guidelines.

6. Quality and Compliance

- Coordinate with Quality Assurance and end-user departments to ensure procured materials meet required specifications.
- Resolve supplier-related quality and delivery issues in a timely manner.
- Ensure compliance with company policies, procurement procedures, and regulatory requirements.
- Maintain accurate procurement records to support internal and external audits.

7. Coordination and Documentation

- Liaise with suppliers, logistics providers, stores, accounts, and internal stakeholders for smooth procurement operations.
- Process and monitor procurement activities through SAP MM, including Purchase Orders, Goods Receipts, and Invoice Verification.
- Maintain complete and accurate procurement documentation and records.

8. Reporting and MIS

- Generate procurement MIS reports, purchase trackers, and supplier performance reports.
- Utilize SAP-generated reports to monitor procurement KPIs, lead times, inventory status, and spending trends.
- Support management with procurement analytics, cost-saving reports, and operational updates.

📌 Purchase Executive (Howrah)
🏢 Skipper
📍 Howrah