Job Description
Position: Assistant Manager - Projects Procurement (Capex)
Department: Supply Chain Management (SCM) / Projects
Location: Corporate Office, Gurgaon Sec 18

Job Purpose

To support the procurement and execution of Capex requirements for new store openings and renovation projects by ensuring timely sourcing, vendor coordination, purchase order management, and on-time delivery of equipment and materials while adhering to company policies and budgets.
Procurement & Vendor Management

- Assist in procurement activities for Capex equipment and project materials across multiple brands.
- Coordinate with approved vendors for quotations, negotiations, and timely deliveries.
- Support annual rate contract (ARC) renewals for key equipment and materials.
- Ensure procurement activities comply with company procurement policies and SOPs.

Project Coordination

- Coordinate with Projects, Operations, SCM, and Brand teams for procurement requirements related to new store openings.
- Track procurement schedules and ensure timely availability of materials as per project timelines.
- Monitor purchase order status and follow up with vendors to avoid delays.

Purchase Order Management

- Prepare and process Purchase Orders (POs) in accordance with approved budgets and procurement guidelines.
- Ensure timely release of POs and maintain complete procurement documentation.
- Verify vendor invoices and coordinate with Finance for timely payment processing.

Logistics & Delivery Management

- Monitor dispatch schedules and coordinate deliveries to project sites across India.




- Resolve delivery-related issues in coordination with vendors and internal stakeholders.
- Maintain accurate records of deliveries and installation status.

Cost Control & Reporting

- Assist in monitoring Capex budgets and identify opportunities for cost savings.
- Prepare weekly procurement status reports and project updates.
- Maintain procurement MIS and vendor performance records.

Process Improvement

- Identify opportunities to improve procurement processes and reduce turnaround time.
- Support implementation of automation and digital procurement initiatives.
- Ensure compliance with procurement policies and internal audit requirements.

Key Deliverables (KPIs)

- Timely procurement for recent store openings.
- On-time release of Purchase Orders.
- Vendor delivery adherence as per project schedule.
- Compliance with procurement SOPs.
- Capex procurement within approved budget.
- Vendor performance monitoring and timely issue resolution.
- Weekly procurement and project status reporting.

Desired Candidate Profile

- Graduate (MBA/Supply Chain preferred).
- 35 years of experience in Procurement, SCM, Projects Procurement, or Capex Procurement.
- Experience in Retail, QSR, Hospitality, or FMCG preferred.
- Good negotiation and vendor management skills.
- Proficiency in MS Excel and ERP/Procurement systems.
- Strong coordination and communication skills.

Preferred Skills

- Procurement Planning
- Vendor Management
- Purchase Order Processing
- Project Coordination
- Cost Optimization
- Negotiation Skills
- MIS Reporting
- MS Excel & ERP Systems

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