Purpose/Objective

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities of Role

Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
Logistics Coordination: Arrange transport for employees, equipment, and materials.
Maintain records of vehicle usage, fuel, and maintenance.
Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement.
Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors.
System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents.
Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.
.
Contractor Supervision: Supervise and monitor contractor performance.




Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance.
Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through recent age technologies and enhance business outcomes to maintain a competitive edge.
Key Stakeholders - Internal: Department Heads, Human resources Direct reports Key Stakeholders - External: Regulatory Agencies, Service Providers, Suppliers

Technical Competencies

Administrative Support-APSEZ-P,Budget Management-APSEZ-P,Facility Management-APSEZ-P,Logistics Management-APSEZ-P,Negotiation-APSEZ-P,Query Handling-APSEZ-P,Regulatory Compliance-APSEZ-P,Travel and Accommodation Management-APSEZ-P,Vendor Management-APSEZ-P

Qualifications and Experience

Education Qualification Bachelor's / Master's Degree in relevant field Total Experience 3-5 years' experience in Admin function

📌 Team Member - Administration (Mundra)
🏢 Adani Group
📍 Mundra