Role & responsibilities

Job Description

1. Daily Market Rate Updates:
- Update the daily market rates of gold, silver, and diamonds in the designated Google Sheet.
- Compare the current day's rates with the previous day's closing values and highlight significant changes for management review.
- The closing stock quantity details from the previous day must be accurately carried forward and recorded as the opening balance for the following day.

- Branch Voucher Management:

- Verify and ensure timely entry of daily vouchers from all designated branches on a daily basis.
- Cross-check the accuracy and completeness of each entry to maintain financial consistency across locations on a daily basis.

- Support to Sales Operations:

- Provide operational assistance to sales support functions, including Billing, GSS (Gold Saving Scheme), and Cash Counter, during their absence or peak hours.

- Purchase Bill Accounting:

- Record and account for all purchase invoices accurately in the Tally ERP system on a daily basis.
- Coordinate with the purchase team to collect the invoices and ensure the same in Tally ERP Software.

- Goldsmith & Hallmark Movement Tracking:

- Monitor and maintain a log of goldsmith issues and receipts.
- Track hallmarking movements with transparent documentation for inward and outward transactions.

- Vendor Bill Management:

- Ensure timely accounting of all vendor invoices in the Tally ERP software.
- Follow up with respective departments or vendors in case of discrepancies or missing documentation.

- Statutory Compliances :

- Generate GST-compliant E-Invoices as and when required, in accordance with statutory guidelines.
- Ensure all invoices are uploaded correctly on the GST portal without delay.
- Ensure accurate calculation of TDS eligibility for all suppliers, vendors, and service providers in compliance with statutory requirements.
- Perform calculation and reconciliation of GSTR-2A and GSTR-2B on or before the 15th of every month,



ensuring alignment with input tax credit claims.
- Ensure timely preparation and filing of GSTR-1B calculations on or before the 5th of every month, with complete and accurate sales data.

- Payment Gateway Reconciliation:

- Perform daily reconciliation of payment gateway transactions with recorded sales and bank credits.
- Resolve any mismatches or pending settlements in coordination with the concerned teams.

- Monthly Review Presentation:

- Prepare data-driven PowerPoint presentations for monthly review meetings.
- Ensure accuracy and presentation of figures, trends, and actionable insights.

- Branch Data Validation for Reviews:

- Validate and cross-verify data submitted by all branches for review meetings.
- Ensure consistency in data reporting format, accuracy, and alignment with central records.

- Invoice Tracking:

- Monitor and maintain a register for all issued invoices on a daily basis.
- Highlight and escalate any inconsistencies or delays to the reporting authority.

- Day-End Closure:

- Ensure proper day-end closure in all three instances of Tally software used across branches.
- Validate that no discrepancies or unrecorded entries remain pending before daily system shutdown.

- Stock Audit:

- Ensure the monthly stock audit is conducted in coordination with the internal audit team, following the defined audit schedule and procedures

- Cost Efficiency & Internal Control Systems:

- Regularly provide feedback to management on opportunities to streamline routine processes and identify potential areas for cost reduction

Preferred candidate profile:

- Proficiency in Tally Prime and Microsoft Excel.
- Strong Knowledge of GST, TDS, and other Taxation aspects.
- Experience with account reconciliation and financial reporting.
- Excellent communication skills, including email drafting and professional correspondence.
- Positive attitude, strong work ethic, and attention to detail.

- Benefits:
- Food Provided
- Accommodation Provided

- Note: Time Should be 9.00 Am to 9.00 Pm

📌 Accounts Executive (Gobichettipalayam)
🏢 Dhamu Chettiar Nagai Maaligai
📍 Gobichettipalayam