- Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation.
- Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS.
- Responsibleto raise ticket with the vendor to resolve software/systemrelated issues that cannot be resolved within internal matrix ofescalation
- Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines.
- Responsiblefor scanning, uploading and maintaining corporate employeespersonal files and conducting quality checks to ensure propermaintenance of employee personal files in the regions.
- Responsibleto provide Document Management System and Human ResourceManagement Software related inputs for preparation of HR monthlyscorecards.
- Responsiblefor real time updation of information in HRMS, file trackers andmaintaining the audit trail.
- Responsibleto liaison with regions to conduct necessary quality checks atregular intervals.
1. SIZEOF THE ROLE
FINANCIALSIZE
NON-FINANCIALSIZE
- CAPEX/ OPEX Budgets resting with the role
- KeyProjects handled
- KeyPolicies drafted
- Keyregulatory reports submitted
1. KEYDUTIES RESPONSIBILITIES OF THE ROLE
Business/Financials
- Responsiblefor conduct of post-joining formalities including creation ofemployee code and making system-related updation.
- Responsiblefor initiation of background verification and closure ofinsufficiency cases within agreed timelines.
- Responsiblefor HR Lifecycle Management through HRIS/HRMS; also supportingall related activities of data migration to HRMS.
- Tofollow up with Regional HR SPOCs to ensure mandatory documentsare collected within defined timelines.
- Toensure all necessary updation of documents in DMS, across allregions by closely coordinating with the Regional HR SPOCs.
- Toconduct random audit of DMS, across all regions to ensurecompliance of processes and checklist.
- Tomaintain HR Records and systems.
Customer
- Toprepare headcount related data for various stakeholders.
- Toprepare and circulate Telephone Directory to all employees everymonth, by making necessary updation in the directory.
- Tomaintain annual leave plan for all corporate employees, andensure maintenance of the same in the regions.
- Toadminister leave and attendance by sending out weekly absentreports to all regions.
- Totrack and maintain monthly Loss of Pay record of corporateemployees.
InternalProcess
- Toensure timely updation in systems as and when needed.
- Toraise ticket with the vendor to resolve issues that cannot beresolved within internal matrix of escalation.
InnovationLearning
- Toadhere to the process of performance appraisal.
- Tobe abreast with latest changes in policies, processes andsystems.
1. MINIMUMREQUIREMENTS OF KNOWLEDGE SKILLS
Educational
Qualifications
- Graduate/Masterin Business Administrations/Human Resources
Experience
- 2-4years of experience in handling HRMS
Certifications
- NA
FunctionalSkills
- Proficiencywith MS Office Applications especially MS Excel/MS outlook
- Knowledgeof HR fundamentals
- Strongdata management skills
- Analyticsskills
- Processdocumentation
BehavioralSkills
- Communicationand interpersonal skills
- customerservice skills
- Attentionto details
- Self-DrivenResult Oriented
Competencies
- Execution
- Planningand Organizing
- Collaborating
1. KEYINTERACTIONS
INTERNAL
EXTERNAL
- HumanResource Team
- Otherstakeholders (Marketing, Admin Infra, Audit, Risk,Compliance, SQ, Finance, IT and Legal teams)
- Vendors
- Auditors
PREPAREDBY
DATE
REVIEWEDBY
DATE
LASTUPDATED BY
DATE
📌 Officer - HR Operations (Bengaluru)
🏢 Ujjivan Small Finance Bank
📍 Bengaluru
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