Executive Assistant

Department: Director's Office
Location: Chennai
Reporting To: Director

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the Director. The ideal candidate will manage schedules, coordinate meetings and travel, handle confidential information, facilitate communication, and ensure the smooth functioning of the Director's Office.

Key Responsibilities

- Manage the Director's calendar, appointments, meetings, and daily schedule.
- Coordinate domestic and international travel, including flight bookings, hotel reservations, visa processing, and travel itineraries.
- Prepare meeting agendas, presentations, reports, and Minutes of Meeting (MoM).
- Screen and manage phone calls, emails, and correspondence, responding or escalating as appropriate.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Maintain confidential files, records, and business documents with the highest level of discretion.
- Follow up on action items, business commitments, and project deadlines.
- Coordinate with cross-functional departments to ensure timely completion of assigned tasks.
- Draft business correspondence, presentations, reports,



and other executive documents.
- Organize board meetings, leadership meetings, company events, and executive visits.
- Process travel expenses, reimbursements, and other administrative requirements.
- Perform additional executive and administrative responsibilities as assigned by the Director.

Qualifications

- Bachelor's degree in Business Administration, Commerce, or any related discipline.
- Certification in Executive Assistance or Office Administration will be an added advantage.

Experience

- 610 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting Top Management/Directors/CXOs.

Required Skills

- Excellent verbal and written communication skills.
- Fluency in English (Mandatory).
- Robust organizational and time-management skills.
- High level of integrity, discretion, and confidentiality.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Excellent coordination, multitasking, and follow-up skills.
- Ability to prioritize multiple assignments in a fast-paced environment.
- Strong interpersonal and stakeholder management skills.
- Experience in travel management, meeting coordination, and calendar management.

📌 Executive Assistant To Director (Chennai)
🏢 Mohan Mutha Exports
📍 Chennai