Project Planning & Document Controller

Experience: 6 to 10 years

Location: Thane, Maharashtra, India

Skills: Primavera P6, Document Control Systems, scheduling, progress tracking, MIS reporting, document control management, project scheduling tools, document management systems, version control, client documentation workflows, project lifecycle management, milestone tracking, reporting governance, coordination skills, analytical skills, documentation skills

Reporting To
Senior Project Manager / Project Director

Business Title
Senior Executive / Manager

We are seeking a
Project Planning & Document Controller
to support the execution and delivery of large-scale electrical Low Side works for hyperscale data center projects, primarily involving MV and LV systems, RMUs, transformers, busducts, UPS, cabling systems, and ELV infrastructure.

This role is ideal for a detail-oriented project professional with strong expertise in
project planning, scheduling, progress tracking, MIS reporting, and document control management
within EPC or infrastructure projects.

The incumbent will play a critical role in ensuring
timely project reporting, schedule governance, document accuracy, version control, and seamless coordination across project stakeholders
, enabling efficient execution in line with defined project management processes and client requirements.

Key Responsibilities & Tasks

Develop, maintain, and monitor
detailed project schedules, timelines, and milestone trackers
in alignment with project execution plans.

Prepare and update
weekly/monthly progress reports, dashboards, and MIS reports
covering schedule status, milestones, delays, and recovery plans.

Track project deliverables, dependencies, and critical path activities to ensure adherence to committed timelines.

Coordinate with site teams, engineering, procurement, quality, and vendors for regular progress updates and schedule alignment.

Support the Project Manager in




forecasting project timelines, resource planning, and risk identification
related to schedule slippages.

Maintain and manage all project documentation including
drawings, technical submissions, RFIs, approvals, MOMs, change records, and client communications
.

Ensure proper
document control processes, version control, numbering, filing, and retrieval systems
are followed across internal and external stakeholders.

Manage document transmittals between client, PMC, vendors, consultants, and internal teams while ensuring timely closure of comments.

Track pending approvals, submissions, and documentation milestones to avoid execution delays.

Support project review meetings by preparing
planning reports, action trackers, and documentation status reports
.

Maintain records related to contractual documents, project correspondences, and compliance documentation.

Ensure adherence to company processes, quality standards, and EHS documentation requirements.

Ideal Candidate Profile

Education
Bachelor’s Degree in Engineering / Project Management / Construction Management

Relevant certifications in
Primavera P6 / MS Project / Document Control Systems
will be preferred

Experience & Competencies

6–10 years of experience
in project planning, scheduling, and document control within EPC, electrical infrastructure, or data center projects

Strong experience in
project scheduling tools such as Primavera P6 / MS Project

Hands-on expertise in
document management systems, version control, and client documentation workflows

Exposure to
electrical infrastructure, data center, mission-critical, or fast-track projects
will be an added advantage

Robust understanding of project lifecycle management, milestone tracking, and reporting governance

Excellent coordination skills with ability to work across multiple stakeholders and functions

Strong analytical, communication, and documentation skills

Ability to work in
high-pressure, deadline-driven project environments

📌 Project Planning & Document Controller (Mumbai)
🏢 Siemens
📍 Mumbai