Admin & Purchasing Officer

Experience: 5 to Not Available years

Location: Parramatta, New South Wales, Australia

Skills: Microsoft Excel, MS Office, data analysis, administration, purchasing, customer-facing experience

Company Overview
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. We’re seeking an experienced and proactive Administration & Purchasing Officer to join our team and support the smooth day‑to‑day running of our operations across Parramatta and Kemps Creek. If you love variety, enjoy improving processes, and thrive in a busy environment where accuracy matters — this is the role for you.

About the Role
In this dynamic position, you will be responsible for providing administrative, purchasing, reception, and data analysis support to ensure the efficiency of our office and operational functions.

Key Responsibilities
• Manage purchasing activities including raising, processing, and tracking purchase orders while coordinating with suppliers and resolving invoice discrepancies.
• Maintain accurate purchasing and administrative documentation across systems.
• Collect, analyse, and report data to support operational and financial decision‑making, ensuring high data accuracy.
• Prepare spreadsheets and reports, identifying trends and opportunities for process improvement.
• Provide front‑of‑house support by managing enquiries,



greeting visitors, and preparing meeting rooms.
• Deliver general office administration including filing, scheduling, managing office supplies, and supporting onboarding and compliance activities.

About You
We’re looking for someone who brings:
• Minimum 5 years’ experience in administration or purchasing
• Strong analytical and reporting skills, with attention to detail
• Experience raising and managing purchase orders
• High proficiency in Microsoft Excel and MS Office
• Previous reception or customer‑facing experience
• A proactive approach with a continuous improvement mindset.

Benefits
• Training and Career Development
• Company Bonus Program
• Subsidised Health Insurance for you and your immediate family
• Gym Membership discounts and other wellbeing benefits
• Company funded Income Protection.
• Prospect to make a difference and become part of Xylem's volunteer program "Watermark".
If you love variety, enjoy improving processes, and thrive in a busy environment where accuracy matters - we’d love to hear from you. Apply Now to become part of a loyal, hardworking team and join us on our journey to solve water! Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

📌 Admin & Purchasing Officer (Mumbai)
🏢 Evoqua Water Technologies India
📍 Mumbai