Labs Planner

Experience: 5 to 7 years

Location: Mountain View, CA

Skills: occupancy strategy, AutoCAD, CAFM systems, space data management solutions, Google Workspace, Microsoft Office Suite, Smartsheet, spreadsheet skills, data tracking, pivot tables, BIM, Mechanical systems, Electrical systems, Plumbing systems, lab testing, critical environments, interpersonal skills, customer service

Position Summary
The Lab Planner is responsible for the planning and design of laboratory facilities to ensure the safe, efficient, and effective use of space and resources. This role combines occupancy planning expertise—supporting long-term supply and demand planning and scenario development—with the technical execution required for critical lab environments. The Lab Planner will coordinate with lab managers/users, Real Estate Workplace Services (REWS), and vendors to provide supply/demand scenarios and ensure that all collateral, including test fits and engineering assessments, is available for hand-off to Project Management (construction) or MAC/Move teams, as required.

Essential Responsibilities
Strategic Planning & Portfolio Management
Support the development of portfolio migration strategies and manage lab initiatives/re-stacks for one or more Product Areas. Analyze data to identify trends in lab space allocation and usage for optimization opportunities. Create and deliver Lab planning proposals outlining options, potential outcomes, benefits, and risks.

Technical Design & Infrastructure
Develop space layout options for critical lab environments, including scenario (block) plans, test fits, and adjacency considerations for client approval. Collaborate with the Labs Engineering team to assess power and HVAC infrastructure capacity, ensuring technical feasibility for new labs and relocations, and aligning infrastructure capabilities with project requirements. Create space and occupancy planning collateral. Ensure all space planning activities comply with local building codes, fire safety regulations, and accessibility standards.

Operations, Standards & Collaboration
Develop, maintain, and ensure the consistent use of planning standards, processes, and templates. Create and maintain project-specific lab binders and trackers for Lab initiatives. Conduct meetings, including taking minutes and tracking assigned deliverables. Ensure all space planning activities comply with Key Performance Indicators (KPI’s) and client satisfaction targets. Contribute to the maintenance of the lab infrastructure database and Adaptive Work records by providing timely updates. Collaborate with internal and external vendor partners, including Occupancy Planning, MAC/Moves, Delivery, IFM and Project Managers, as required.

Qualifications
Education & Experience
Bachelor's Degree required. Preferred majors include Interior Design, Architecture, or related fields. 5–7 years of related work experience in interior design, architecture, lab and/or space strategy, master planning, facilities management, or project management.





Skills and Competencies
• Strategic Knowledge: Proficiency in Lab space planning, programming, and occupancy strategy.
• Technical Proficiency: Expert-level proficiency in AutoCAD, CAFM systems, and space data management solutions.
• Software Skills: Proficient with Google Workspace (Docs/Sheets/Slides) or Microsoft Office Suite, and project scheduling software (MS Projects or Smartsheet).
• Analytics: Intermediate spreadsheet skills (formulas; data tracking; pivot tables) and experience in analytics to create and compare space solutions.
• Systems & Design: Proficiency in AutoCAD and CAFM systems is required; BIM experience is a bonus.
• Lab Infrastructure: An understanding of Mechanical, Electrical, Plumbing (MEP) systems and lab testing / critical environments is plus.
• Communication: Excellent interpersonal, oral, and written communication skills with the ability to collaborate with a variety of stakeholders on a range of lab-related topics.
• Work Style: Organized, client-focused, accountable, and capable of working independently or as part of a team in a fast-paced environment.
• Customer Service: Proven record of providing excellent customer service.
• Agility: Ability to quickly pivot on project deliverables.

Additional Information
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 87,100.00 – 114,400.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location
On-site –Mountain View, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized perks that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions, Comprehensive Medical, Dental & Vision Care, Paid parental leave at 100% of salary, Paid Time Off and Company Holidays, Early access to earned wages through Daily Pay.

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we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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