About Sense Kaleidoscopes

Sense Kaleidoscopes is a specialised school dedicated to supporting autistic children through evidence-based education, sensory-informed environments, and personalised learning experiences. We are committed to creating a safe, structured, and nurturing space where every child can thrive.

Our administrative and operations team plays a vital role in ensuring that the school functions seamlessly every day. We are looking for a proactive, dependable, and organized professional who enjoys problem-solving, coordinating multiple stakeholders, and taking ownership of day-to-day school operations.

Position Summary

The Facilities, Logistics & Administrative Support Executive is responsible for the smooth functioning of the school's facilities, infrastructure, housekeeping, inventory, logistics, transportation coordination, vendor management, and administrative operations.

This role requires a highly organised individual who can anticipate operational needs, manage multiple responsibilities simultaneously, and ensure that all support functions contribute to a secure and efficient learning environment.

Key ResponsibilitiesFacilities & Infrastructure Management

- Ensure classrooms, therapy rooms, offices, and common areas remain clean, safe, and operational.
- Conduct routine inspections of school facilities and identify maintenance requirements.
- Coordinate preventive and corrective maintenance activities.
- Report and escalate infrastructure or safety concerns promptly.
- Ensure all facilities are maintained in accordance with organisational standards.

Housekeeping & Maintenance

- Supervise housekeeping staff and monitor daily cleaning activities.
- Ensure cleaning schedules are consistently followed.
- Maintain high standards of hygiene and cleanliness throughout the campus.
- Conduct periodic quality checks and provide feedback to housekeeping personnel.
- Track completion of maintenance and housekeeping tasks.





Vendor Management & Logistics

- Coordinate with external vendors including electricians, plumbers, carpenters, technicians, and service providers.
- Obtain quotations, schedule services, and follow up until completion.
- Maintain updated vendor records and service histories.
- Coordinate procurement and delivery of operational supplies and equipment.
- Ensure timely completion of repair and maintenance work.

Inventory Management

- Maintain accurate inventory records for teaching materials, equipment, furniture, stationery, housekeeping supplies, and consumables.
- Monitor stock levels and initiate replenishment requests when required.
- Organise storage spaces for effective inventory management.
- Conduct regular stock verification and periodic inventory audits.
- Track the movement and utilisation of school assets.

Transportation & Operational Logistics

- Coordinate school transportation requirements for students, staff, and materials when required.
- Support logistical arrangements for school events, programmes, workshops, and activities.
- Ensure smooth coordination of operational requirements across departments.
- Assist in movement of materials between school locations whenever necessary.

Administrative Support

- Maintain organised documentation and filing systems.
- Support attendance records and administrative documentation.
- Handle printing, photocopying, scanning, and routine office paperwork.
- Maintain maintenance logs, inventory records, and operational reports.




- Provide administrative support to ensure uninterrupted daily operations.

Required Skills & Competencies

The ideal candidate should demonstrate:

- Excellent organisational and time management skills.
- Strong attention to detail and problem-solving ability.
- Ability to independently manage operational responsibilities.
- Valuable interpersonal and communication skills.
- Professional approach while dealing with vendors, staff, and visitors.
- Ability to prioritise multiple tasks in a dynamic workplace.
- Basic proficiency in Microsoft Excel, Word, Outlook, and Google Workspace.
- High level of ownership, accountability, and reliability.
- Ability to work collaboratively within a multidisciplinary school environment.

Qualifications & Experience

Essential

- Graduate or Diploma in any discipline.
- 2–5 years of experience in Administration, Facilities Management, Logistics, Operations, or Office Administration.

Preferred

- Prior experience in schools, hospitals, NGOs, educational institutions, or healthcare settings.
- Experience in vendor coordination and inventory management.
- Comfortable travelling locally for operational requirements when needed.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

- Safe, clean, and fully operational school facilities.
- Timely completion of maintenance and repair work.
- Accurate and well-maintained inventory records.
- Productive coordination of vendors and service providers.
- Well-organised administrative documentation.
- Smooth execution of daily operational activities with minimal disruption.
- High standards of housekeeping and campus maintenance.
- Effective support during school events and operational requirements.

For any queries contact : [email protected]

Location: Thanisandra, North Bengaluru (Near Mitiganahalli/New Airport Road)

Work Location: In person

📌 Facilities, Logistics & Administrative Support Executive (Karnataka)
🏢 Sense Kaleidoscopes- a Unit of Ayathi Trust
📍 Karnataka