GeM Tender Executive (Fresher / Experienced)

Department

Government Business / Tendering

Reporting To

GeM Business Manager / Sales Head

Job Location

Bhopal, Madhya Pradesh

Employment Type

Full-Time

Job Summary

We are looking for a motivated and detail-oriented GeM Tender Executive to join our Government Business team. The candidate will be responsible for identifying government tenders, preparing bid documents, submitting tenders through the Government e-Marketplace (GeM) Portal, coordinating with OEMs and internal departments, and ensuring timely execution of government orders.

Freshers with excellent computer knowledge and a willingness to learn are encouraged to apply. Experienced candidates with knowledge of GeM, CPP Portal, and government procurement procedures will be given preference.

Key Roles & ResponsibilitiesTender Search & Analysis

- Search and identify relevant GeM tenders on a daily basis.
- Analyze tender eligibility criteria, technical specifications, and commercial terms.
- Prepare a list of suitable tenders for management approval.
- Maintain a daily tender opportunity tracker.
- Monitor upcoming and active government tenders.

Bid Preparation & Submission

- Prepare technical and commercial bid documents.
- Upload bids on the GeM Portal within stipulated timelines.
- Verify all documents before final submission.
- Coordinate with internal departments to collect required information.
- Ensure error-free and timely bid submissions.
- Track bid status until completion.

Documentation & Compliance

- Maintain updated company documents for tender participation.
- Collect OEM Authorization Letters (MAF), compliance certificates, product datasheets, and declarations.
- Ensure compliance with GeM guidelines and government procurement rules.
- Maintain records of EMD, Performance Bank Guarantees, and contractual documents.
- Organize tender-related documentation for audits and future reference.

Order Processing & Coordination

- Coordinate with Sales, Purchase, Production, Stores, Accounts, and Logistics after receiving Purchase Orders.




- Monitor order acceptance, production planning, dispatch, installation, and invoicing.
- Follow up for timely payment collections.
- Maintain complete order documentation and status updates.

Customer & Vendor Coordination

- Communicate with government buyers regarding tender queries and order execution.
- Coordinate with OEMs, distributors, and suppliers for quotations and technical documents.
- Resolve customer and vendor issues promptly.

MIS & Reporting

- Prepare Daily, Weekly, and Monthly GeM reports.
- Maintain records of:
- Tenders Identified
- Bids Submitted
- Orders Received
- Revenue Generated
- Pending Tenders
- Submit performance reports to management.

Compliance & Process Improvement

- Maintain confidentiality of tender information.
- Follow company SOPs and GeM guidelines.
- Stay updated with changes in GeM policies and procurement regulations.
- Suggest improvements to increase bid success rates.

Educational Qualification

- Graduate in Commerce, Business Administration, Engineering, Computer Applications, or any relevant discipline.
- MBA (Preferred but not mandatory).

ExperienceFresher

- Fresh graduates are welcome.
- Basic knowledge of computers, MS Office, and internet applications.
- Strong willingness to learn GeM Portal operations and government tendering.

Experienced

- 1–5 Years of experience in GeM Tender Management or Government Tendering.
- Experience in IT Hardware, Electronics, Networking, or Government Procurement will be preferred.

Technical Skills

- Basic to Advanced knowledge of the GeM Portal.
- Government Tender Documentation.
- Bid Preparation & Submission.
- OEM Coordination.
- MS Excel, Word & PowerPoint.




- Internet Research.
- Email Communication.
- ERP/Tally knowledge (Preferred).
- CPP Portal knowledge (Preferred).

Soft Skills

- Strong analytical skills.
- Excellent communication and interpersonal skills.
- Attention to detail.
- Ability to work under deadlines.
- Good documentation skills.
- Team-oriented mindset.
- Positive attitude and eagerness to learn.
- Strong follow-up and coordination abilities.

Key Performance Indicators (KPIs)

- Number of tenders identified.
- Number of bids submitted.
- Bid submission accuracy.
- Bid success ratio.
- Revenue generated through GeM.
- Gross margin achieved.
- Timely submission of bids.
- Documentation accuracy.
- Timely order execution.
- Customer satisfaction.
- Compliance with company SOPs.
- Accuracy of MIS reports.

Preferred Knowledge

- Government e-Marketplace (GeM)
- CPP Portal (Central Public Procurement Portal)
- Government Procurement Procedures
- OEM Authorization Process
- Rate Contracts
- EMD & Performance Bank Guarantee
- Contract Management
- GST Documentation
- Government Procurement Policies
- IT Hardware & Electronics Products

Salary

- Fresher: ₹15,000 – ₹20,000 per month
- Experienced: ₹20,000 – ₹40,000 per month (Based on experience and performance)

Why Join Us?

- Prospect to work with one of the fastest-growing IT Hardware Manufacturing Companies.
- Hands-on exposure to Government Procurement and GeM Projects.
- Career growth in Government Sales & Tender Management.
- Professional training and learning opportunities.
- Supportive and growth-oriented work environment.

How to Apply

Interested candidates are requested to share their updated resume.

Contact HR: +91-XXXXXXXXXX

Pay: ₹12,000.00 - ₹40,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home

Work Location: In person

📌 GeM Tender Executive (Fresher / Experienced) (India)
🏢 HLBS TECH P
📍 India