Role & responsibilities :

We are seeking a highly organized, versatile, and tech-savvy Executive Assistant & Back-Office Executive to join our team.

First, you will serve as a trusted Executive Assistant, managing calendars, communications, and logistical planning for our executive leadership team.

Second, you will anchor our Back-Office Operations, ensuring smooth administrative workflows, managing vendor relationships, handling basic billing/HR documentation, and keeping our day-to-day office infrastructure running flawlessly.

Executive Assistant Duties :

- Calendar & Schedule Optimization: Manage complex executive calendars, scheduling internal engineering syncs, client consultations, and vendor contract reviews while proactively resolving scheduling conflicts.
- Correspondence & Communication: Act as an administrative gatekeeper. Draft, review, and format executive emails, letters, and internal company-wide announcements.
- Meeting Coordination: Organize corporate meetings, board sessions, and technical workshops. Prepare agendas, manage audio/visual setups (Zoom/Teams), and document clear, actionable meeting minutes.
- Travel & Logistics: Coordinate comprehensive domestic and international travel arrangements, including flight itineraries, accommodation, transit, and monthly expense reimbursement tracking.

Back-Office & Administrative Operations :

Office Infrastructure Management: Over see daily office maintenance, manage digital and physical filing systems,



and ensure adequate inventory of office assets and IT hardware peripherals.

- Vendor & Procurement Coordination: Act as the primary point of contact for external building management, internet service providers, utility companies, and office supply vendors.
- Basic Finance & HR Assistance: Assist the accounting department by organizing incoming vendor invoices, sorting receipts, and coordinating employee timesheets or onboarding paperwork for recent tech hires.

Preferred candidate profile :

Experience: 4 to 8+ years of professional experience as an Executive Assistant, Office Administrator, or Back-Office Coordinator, ideally within an IT company or fast-paced corporate environment.

- Education: Bachelors degree in Business Administration, Commerce, Communications, or a related field.
- Digital Tool Literacy: Advanced proficiency in modern cloud workspaces (Microsoft 365 or Google Workspace). Hands-on familiarity with project tracking and communication apps (Slack, Trello, Zoom) is highly preferred.
- Organizational Skills: Exceptional multitasking ability; capable of shifting seamlessly from sorting financial spreadsheets to greeting high-profile tech clients.
- Communication: Exceptional verbal and written communication skills with a strong eye for detail in drafting formal documentation.
- Discretion: Proven ability to handle highly sensitive corporate data and internal payroll/HR documentation with complete confidentiality.

📌 Personal Assistant & Back office Operation (Kolkata)
🏢 NetCom Solutions
📍 Kolkata