Role & responsibilities

1. Contract Lifecycle Management (CLM) Support

- Metadata Extraction: Extract and update 14 specific data fields from executed contracts (e.g., Vendor Name, Spend, Renewal Rights, Termination Terms) into a master Excel tracker.
- Data Coordination: Liaise with Simtra to gather and update an additional 10 data fields to ensure accuracy in PowerBI reporting.
- Reporting: Generate and distribute monthly reminders to Procurement leadership regarding contracts expiring within the next 90 days.
- Volume: Manage metadata for approximately 23 contracts per month following an established process guide.

2. Vendor Onboarding (D365 & ServiceNow)

- Ticketing: Initiate and manage vendor onboarding tickets in ServiceNow (SNOW).
- Supplier Liaison: Follow up with suppliers to collect necessary forms and documentation for onboarding into Dynamics 365 (D365).
- Volume: Manage approximately 15 new vendor additions monthly.

3. PO & Order Management (Care and Feeding)

- Escalations: Resolve AP inquiries regarding invoice/PO mismatches, insufficient funds, or identifying correct POs for specific invoices.




- PO Remediation: Amend POs or close lines based on stakeholder approvals and funding requirements.
- Order Tracking: Communicate with suppliers to track delivery status and resolve issues with missing packs or missing certificates.

Preferred candidate profile

- Systems: Proficiency in Microsoft Dynamics 365 (D365), ServiceNow (SNOW), and SharePoint.
- Technical: Advanced Excel skills (data entry for PowerBI integration).
- Communication: Strong qualified writing skills for supplier follow-ups and leadership reporting.
- Analytical: Ability to read legal contracts and accurately identify key commercial terms.
- Qualification (academic): Commerce graduates / Post Graduates with 2 to 3 years of Procurement function experience

Shift Hours of operation

shift hours of operation – US shift, 5 days a week
strictly should follow us based holidays as defined by the customer
work from office only – no hybrid/wfh
transport – drop services only

📌 Procurement Support Specialist (Thane)
🏢 Hexaware Technologies
📍 Thane