Tender Executive Job Roles Responsibilities 1 Tender Identification Monitoring Monitor government portals e g GEM CPPP eProcurement and private tender websites for relevant opportunities Subscribe to tender alert services to ensure timely information Maintain a tender tracking sheet due dates documents needed etc 2 Document Preparation Collect and organize all required documents like company profile certificates GST PAN MSME ISO etc Coordinate with internal departments Finance Legal Technical etc to prepare technical and commercial documents Ensure documents are as per the eligibility and bid submission requirements 3 Bid Submission Prepare tender submission files both online and offline Upload documents on e-tendering portals or submit hard copies to designated offices Ensure compliance with formatting deadlines and digital signing DSC usage 4 Commercial Financial Bid Management Prepare and verify BOQs Bill of Quantities or price bids in coordination with the finance procurement team Analyze cost estimates and profit margins to ensure competitiveness 5 Coordination Communication Liaise with clients consultants vendors and internal teams to resolve tender queries or clarifications Attend pre-bid meetings and take notes on key requirements and changes 6 Tender Evaluation Follow-Up Track the status of submitted tenders Coordinate for clarifications negotiations or technical presentations if shortlisted Maintain documentation of awarded and rejected tenders for learning and records 7 Reporting Documentation Maintain comprehensive tender files soft and hard copies for audits and references Prepare weekly monthly reports for management showing participation status success rates and pending actions 8 Policy Compliance Ensure tender participation complies with company policies government norms and legal requirements Stay updated with GFR rules eProcurement guidelines and bid submission protocols 9 Support During Execution Handover Assist project managers during the handover of awarded contracts Provide all technical commercial tender data to the project team Required Skills Strong attention to detail and documentation Familiarity with eProcurement platforms Good communication and coordination skills Knowledge of Microsoft Office Excel Word etc Basic understanding of legal financial and technical documents Job Types Full time Permanent Fresher Internship Contract length 3 months Pay 8 086 00 - 15 000 00 per month Benefits Health insurance Provident Fund Schedule Day shift Supplemental Pay Commission pay Joining bonus Overtime pay Performance bonus Quarterly bonus Shift allowance Yearly bonus Work Location In person