Job Title Assistant Manager - Facility Summary C W PROPERTY MANAGEMENT SERVICES INDIA JOB DESCRIPTION CW PMSI JD Page 1 of 2 Position Asst Facility Manager -Soft services Reporting to Facility Manager DUTIES RESPONSIBILITIES 1 To provide management advice for Helpdesk for escalated issues during the shift 2 To ensure immediate response to all priority calls during the shift and follow escalate process 3 To ensure planning is done for all internal Events in coordination with events team 4 Accomplish Key Performance Indicators 5 To provide management advice for Front Office for escalated issues during the shift 6 To ensure immediate response to all priority calls during the shift and follow escalate process 7 To take rounds of front office lobby area rest rooms to ensure a high standard of housekeeping upkeep 8 To ensure front has newspapers magazines are placed by FOE 9 To provide management advice for Mail Room for escalated issues during the shift 10 To ensure immediate response to all priority calls during the shift and follow escalate process 11 To ensure Housekeeping muster deployment and make sure to acknowledge on the register for any penalties comments for the improvement in housekeeping services 12 To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on TR VIP visits 13 To ensure that the housekeeping related issues are discussed with housekeeping team on priority for the shift and ensure there is an action and tracking for the issue closure 14 To ensure a facility walk through to check on all rest rooms common areas development areas for the quality of the housekeeping services 15 To discuss and assist facility manager on monthly basis on the vendor performance matrix 16 To ensure caterers are maintaining a high standard of hygiene in the services areas 17 During food run out situation coordinate with the catering vendor or any other alternative arrangements 18 To ensure lab test is done for Raw Materials Preparations Stage Service Stage 19 To manage and supervise the quality quantity and the cost of meal and refreshments being served in the cafeteria 20 To ensure that the operating hours menus will be prominently displayed in all prominent places in the cafeteria 21 To conduct quarterly basis the traffic analysis and ensure that waiting time on the cash counter and food counters 22 To ensure that the table chairs are cleaned at all times and the frequency shall be modulated according to the traffic 23 To ensure that tracking is done on the vendor crockery like spoons plates etc to ensure no shortage 24 To ensure upkeep of Pantry equipment reprographic equipments at all times and take necessary actions 25 To ensure all such communication is entered in the Technical team HK team log book to inform the next shift person 26 To make facility tour and list out all such actions needed 27 Prepare weekly rosters for Helpdesk Front Office Mail Room and communicate in advance to the team C W PROPERTY MANAGEMENT SERVICES INDIA JOB DESCRIPTION 28 To adhere to Policies Processes procedures and also the statutory documents 29 To adhere to SLA KPI as agreed 30 To coordinate with Engineering team for any such issues that need their help INCO Cushman Wakefield