- Admin Manager Position Title Admin Manager Department Administration Location Jaipur Reports To Senior Management Director 1 Position Summary The Admin Manager is responsible for overseeing coordinating and streamlining all administrative functions to ensure smooth and efficient organizational operations This role ensures that office operations facility management vendor coordination documentation compliance and employee support systems run seamlessly and professionally 2 Key Responsibilities A Office Facility Management Oversee day-to-day office operations and ensure a clean safe and efficient work workplace Manage office maintenance housekeeping security and overall facility upkeep Supervise repairs renovations and procurement of office equipment and supplies Ensure compliance with safety standards and statutory facility requirements B Administration Operations Develop and implement administrative systems policies and procedures Handle office logistics asset management inventory control and travel arrangements Manage company vehicles fuel usage licensing and maintenance schedules if applicable Ensure timely maintenance of utilities such as electricity water internet and office infrastructure C Vendor Contract Management Identify evaluate and negotiate with vendors contractors and service providers Maintain contracts AMC agreements rental agreements and service-level documentation Track vendor performance service quality and compliance with contractual terms D Documentation Compliance Maintain records such as property documents licenses statutory certificates and audit logs Ensure compliance with company policies legal requirements and regulatory standards Support internal and external audits with updated administrative documentation E Employee Support Coordination Assist employees with administrative needs such as ID cards workspace allocation logistics support etc Coordinate with HR for onboarding offboarding formalities workstation setup and orientation Support internal communication event planning and office activities F Budgeting Cost Control Prepare and monitor administrative budgets expenses and cost-saving measures Authorize administrative purchases and maintain financial discipline in office operations G Leadership Team Management Lead the administration team housekeeping front desk drivers and support staff Allocate responsibilities monitor performance and conduct periodic training Promote a positive work culture centered on responsibility discipline and service excellence 3 Skills Competencies Strong organizational and multitasking skills Excellent communication and interpersonal abilities Vendor negotiation and contract management skills Knowledge of office management facility operations and compliance Problem-solving and analytical thinking Leadership and team supervision Proficiency in MS Office and administrative software 4 Qualifications Experience Bachelor s degree in administration Management Business or a related field 5-10 years of experience in administration or operations management Experience managing teams vendors facilities and office operations Preferred experience in real estate construction corporate offices customizable 5 Key Attributes Integrity responsibility and confidentiality Service-oriented mindset Ability to work under pressure and meet deadlines High level of professionalism and discipline Working Hours Monday to Saturday 9 30 AM - 6 30 PM Job Type Full-time Pay 25 000 00 - 35 000 00 per month Benefits Health insurance Provident Fund