Provide sophisticated calendar management for CEO Prioritize inquiries and requests while troubleshooting conflicts make judgements and recommendations to ensure smooth day-to-day engagements Act as a liaison and provide support to the Board of Directors Arrange and handle all logistics for Board meetings and events schedule meetings draft agendas develop compile and distribute presentation materials and record meeting minutes on behalf of Board Secretary Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters Complete a broad variety of administrative tasks that facilitate the CEO s ability to effectively lead the organization including assisting with special projects designing and producing complex documents reports and presentations collecting and preparing information for meetings with staff and outside parties composing and preparing correspondence maintaining contact lists making travel arrangements and completing expense and mileage reports Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO including those of a highly confidential or critical nature Prioritize and determine appropriate course of action referral or response exercising judgement to reflect CEO s style and organization policy Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities following up appropriately Act as a barometer having a sense for the issues taking place in the environment and keeping the CEO updated Anticipate CEO s needs in advance of meetings conferences etc Maintain open communications with the WSOS team including meeting regularly with their operations and technology coordinator and providing information and documents as needed Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed Provide gatekeeper and gateway role providing a bridge for smooth communication between the CEO and staff demonstrating leadership to maintain credibility trust and support with the Executive Team Complete projects by assigning work to appropriate staff including the Executive Team on behalf of the CEO Work with the Executive Team to coordinate the CEO s outreach activities Follow up on contacts made by the CEO to cultivate ongoing relationships Manage all aspects of organization s office services Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows Assist in the selection of vendors and purchase equipment services and supplies necessary for operation of organization Manage information systems operations including hardware software desktop support internal telecommunications and strategic systems development and planning Provide leadership to all levels of the organization including the WSOS team to meet their current and future information needs Supervise IT consultants Prepare budget recommendations Replenish office materials such as snacks printer supplies paper office supplies etc Provide event management support as requested Provide hospitality to all guests and help to create a welcoming workplace Answer main phone line and respond to inquiries Process and distribute daily mail Invest in building long-lasting relationships both externally and internally Manage petty cash reimbursements and reconciliation Other projects duties as assigned for the overall benefit of the organization Job Type Full-time Pay 26 000 00 - 45 000 00 per month Benefits Leave encashment Paid sick time Paid time off Education Master s Preferred Experience Secretarial work 10 years Preferred Manufacturing 5 years Preferred Work Location In person

📌 Executive Assistant To Ceo (Uttar Pradesh)
🏢 Gujral Industries
📍 Uttar Pradesh