Event Project Coordinator Position Title Event Project Coordinator Department Events Project Management Reports To Event Manager Project Lead Job Type Full-time or Contract Part time - customize as needed Position Overview The Event Project Coordinator supports the planning organization and execution of events from concept to completion This role ensures all event tasks timelines and logistics are managed efficiently while coordinating with internal teams clients vendors and stakeholders The coordinator helps maintain project documentation tracks progress and ensures seamless event delivery Key ResponsibilitiesEvent Planning Coordination Assist in developing event concepts schedules and project timelines Coordinate logistics including venue selection catering audiovisual needs decor transportation and staffing Prepare and maintain event documentation including proposals contracts checklists and run-of-show schedules Support budget tracking and help manage expenses invoices and vendor payments Project Management Monitor project progress and ensure deadlines are met Communicate regularly with team members and stakeholders to report status updates Troubleshoot issues and provide quick effective solutions during planning and onsite execution Coordinate post-event evaluations and produce summary reports Vendor Client Communication Liaise with vendors suppliers and partners to secure services and negotiate contracts Maintain positive client relationships and ensure expectations are met Schedule and attend client meetings taking notes and tracking action items On-Site Event Execution Assist with event setup registration guest management and teardown Supervise volunteers and event staff as required Ensure compliance with safety legal and organizational guidelines during events QualificationsEducation Experience Bachelor s degree in Event Management Communications Marketing Hospitality or related field preferred 1-3 years of experience in event planning project coordination or administrative support Skills Competencies Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in project management tools e g Asana Trello MS Project Ability to work under pressure and adapt quickly to last-minute changes Creative problem-solving and attention to detail Basic budgeting and cost management skills Key Attributes Team-oriented Adaptable and proactive Customer-service focused Strong time management Professional demeano Job Types Full time Contractual Temporary Freelance Pay 30 000 00 - 40 000 00 per month Benefits Cell phone reimbursement Health insurance Work Location In person

📌 Project Coordinator (New Delhi)
🏢 All India Rubber Industries Association
📍 New Delhi