Job Title: Interview Scheduling Specialist (International Recruitment)

Location: Mumbai , Thane

Experience: 48 Years

Shift: Night Shift / Rotational Shift

Employment Type: Full-time

Eligibility

• Minimum 15 years of regular, full-time education (10+2+3).

• Bachelor's degree in Human Resources, Business Administration, or a related field

(preferred).

• Willing to work in night shifts and rotational shifts.

Job Summary

We are looking for an experienced Interview Scheduling Specialist with exposure to US/UK or

International Recruitment. The role involves coordinating interviews, managing candidate

communication, and ensuring a smooth scheduling process while supporting the recruitment team

throughout the hiring cycle.

Key Responsibilities

• Coordinate and schedule phone, virtual, and in-person interviews between candidates and

hiring managers.

• Manage interview calendars and ensure interview slots are updated accurately.

• Communicate with candidates, recruiters, and hiring managers regarding interview

schedules and updates.

• Collaborate with Talent Acquisition teams to gather interview requirements and availability.

• Resolve scheduling conflicts and ensure a seamless interview experience.

• Track interview status and provide regular updates to recruiters and hiring managers.

• Support recruiters with interview coordination and other recruitment activities as required.

• Maintain candidate and interview data in ATS/HRIS systems.





• Prepare reports and dashboards using Excel and Outlook.

• Ensure a positive candidate experience throughout the interview process.

Required Skills

• 4–8 years of experience in Interview Scheduling, preferably supporting US Recruitment or

any International Recruitment.

• Positive understanding of recruitment processes and interview coordination.

• Experience with HRIS/ATS platforms such as Workday, SAP SuccessFactors, BambooHR, or

similar systems.

• Strong communication and stakeholder management skills.

• Excellent organizational and multitasking abilities.

• Proficiency in MS Excel, Word, Outlook, and PowerPoint.

• Ability to work independently in a fast-paced environment with strong attention to detail.

Preferred Qualifications

• Experience in a Shared Services (SSC) or Global Business Services (GBS) environment.

• Knowledge of interview scheduling automation tools.

• Understanding of US recruitment processes and basic employment compliance.

• Prior experience supporting recruiters with interview scheduling and recruitment

coordination.

Preferred Candidate Profile

• Strong customer service mindset with a professional attitude.

• Detail-oriented, proactive, and highly organized.

• Ability to manage multiple interview schedules simultaneously.

• Excellent coordination, problem-solving, and communication skills.

📌 Interview Coordinator Specialist (Thane)
🏢 Orion
📍 Thane