Administrative Executive – MAPFRE RE, IIO Branch (GIFT City, India)

Location: GIFT City (Gujarat International Finance Tec‑City), Indi
aReporting To: Principal Officer / Branch Managemen
tEntity: Mapfre Re – International Insurance Office (IIO

)
Role Overvi
ewTh e Administrative Executi ve will provide comprehensive administrative, operational, and coordination support fo r Mapfre Re’s IIO Bran ch i n GIFT Ci ty. This role is essential in ensuring smooth day‑to‑day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financial‑services environmen

t.
Key Responsibilit
iesOffice Administration & Coordinat
ionManage daily office operations, facility coordination, and general administrative tas
ks.Coordinate with external vendors, service providers, and building/SEZ administrati
on.Ensure proper maintenance of office supplies, equipment, and operational logisti c

s..
Documentation & Record Manage
mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco
rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati
ons.Ensure secure and compliant record‑keeping in line with MAPFRE RE and IFSCA requireme

nts.
Support for Underwriting & Opera
tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f
iles.Coordinate internal approvals, workflows, and communication between local and regional off
ices.Support the preparation of reports, dashboards, and internal submiss

ions.
Finance & Compliance S
upportAssist in processing invoices,



vendor payments, and expense document
ation.Help maintain compliance checklists, statutory calendars, and audit document
ation.Support the Principal Officer in ensuring administrative compliance with local and IFSCA guide

lines.
Travel, Scheduling & Lo
gisticsManage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIF
T City.Organize internal and external meetings, workshops, and
events.Handle visitor logistics and hospitality arrang

ements.
Reception & Communication Ma
nagementAct as the first point of contact for calls, visitors, and correspo
ndences.Ensure professional, timely communication with internal and external stake
holders.Draft and manage general email communications as r

equired.
Required Qualifications & E
xperience2–5 years of administrative or office management experience, ideally within financial services, insurance, or rei
nsurance.Strong proficiency in MS Office (Excel, Word, PowerPoint,
Outlook).Familiarity with compliance‑driven environments or regulated entities is an a
dvantage.Graduate degree in Business Administration, Commerce, or relat

ed field.
Competencies & Personal
AttributesExcellent organizational and multitaski
ng skills.Strong communication (written and verbal) and interpersonal
abilities.High level of professionalism, integrity, and attention
to detail.Ability to work independently and maintain confid
entiality.Proactive, reliable, and service‑oriente

d mindset.
Why Joi
n MAPFRE REBe part of a globally respected reinsurance group establishing a new strategic branc
h in India.Work in a agile, international, and learning‑focused e
nvironment.Gain exposure to global best practices in administrative and operation

al support.

📌 Administrative Executive (Ahmedabad)
🏢 MAPFRE
📍 Ahmedabad