Role & responsibilities:

- Welcome and assist visitors, clients, and guests professionally.
- Handle incoming and outgoing calls, emails, and correspondence.
- Maintain visitor records and ensure compliance with visitor management procedures.
- Coordinate meeting room bookings and prepare meeting spaces.
- Manage courier, postal, and dispatch activities.
- Ensure the reception area is clean, organized, and presentable.

Administration Responsibilities:

- Oversee day-to-day office administration and ensure smooth office operations.
- Maintain office supplies and stationery inventory.
- Coordinate with housekeeping, security, pantry, internet, and other facility vendors.
- Maintain office assets, records, and administrative documentation.
- Arrange travel bookings, hotel reservations, and transportation when required.
- Support HR with onboarding documentation, employee records, and administrative activities.
- Organize meetings, employee engagement activities, and office events.
- Ensure compliance with office policies and administrative procedures.

Purchase Responsibilities:

- Raise purchase requisitions and coordinate the procurement of office supplies,



stationery, pantry items, IT accessories, and other office requirements.
- Obtain quotations from vendors and compare pricing, quality, and delivery timelines.
- Coordinate with suppliers for timely delivery of purchased items.
- Maintain purchase records, vendor details, invoices, and purchase orders.
- Monitor inventory levels and ensure timely replenishment of office materials.
- Assist in vendor selection and maintain healthy vendor relationships.

Service Coordination Responsibilities:

- Coordinate AMC (Annual Maintenance Contract) services for office equipment and facilities.
- Schedule and follow up on maintenance and repair activities for office infrastructure, IT equipment, printers, ACs, and other office assets.
- Coordinate with external service providers and vendors for timely issue resolution.
- Track service requests and ensure closure within the agreed timelines.
- Maintain records of service contracts, warranties, maintenance schedules, and vendor documentation.

📌 Front Desk cum Admin Executive (Ahmedabad)
🏢 Dinjan Enterprise
📍 Ahmedabad