Real Estate Administrative Support

Experience: Not Available to Not Available years

Location: Bengaluru, KA

Skills: financial reporting, budget reconciliation, vendor management, procurement compliance, data security, market research, lease administration, transaction management

Key Responsibilities
Transaction Support
Assist Regional Transaction Managers with lease negotiations, renewals, and expansions
Coordinate due diligence activities for real estate transactions
Support market research and site selection processes
Maintain transaction timelines and milestone tracking
Prepare and distribute transaction status reports to stakeholders

Financial Management & Compliance
Prepare comprehensive scope packages for funding approvals and facilitate approval processes
Initiate purchase orders and ensure procurement compliance
Process invoices for approval, expedite payments, and maintain budget reconciliation
Track and report on transaction expenditures against approved budgets
Conduct variance analysis and provide financial reporting support
Assist with annual budget planning and forecasting activities

Vendor & Supplier Management
Manage supplier relationships and ensure process/document compliance
Coordinate vendor selection and on-boarding processes
Monitor service level agreements and performance metrics
Research and resolve purchasing and vendor-related issues
Maintain vendor database and contract documentation
Coordinate due diligence reviews

Administrative & Operations Support
Implement and monitor adherence to corporate real estate standards
Maintain comprehensive transaction files and documentation systems




Distribute transaction information to team members and stakeholders
Receive, research, and address initial facility and real estate issues
Escalate complex matters to appropriate senior staff when necessary
Provide regional support across multiple markets and time zones
Initiate, review, and prepare Privacy, Data and Security documentation

Process Improvement
Identify opportunities for process enhancement and efficiency gains
Recommend and implement procedural improvements
Support technology implementations and system upgrades
Develop and maintain standard operating procedures and best practices

Space & Lease Administration
Assist with lease abstract preparation and maintenance
Support space planning and occupancy reporting
Monitor lease compliance and critical date management
Assist with sublease administration and management

Location: In office –Bengaluru, KA
Scheduled Weekly Hours: 40
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📌 Real Estate Administrative Support (Bengaluru)
🏢 Jones Lang LaSalle (JLL)
📍 Bengaluru