Personal Assistant / Secretary
Al Samit International Pvt. Ltd. — Mumbai (On-site, Full-time)
(please read description carefully)

Company Description - Al Samit International is a long-established recruitment agency specializing in sourcing skilled manpower from India and Nepal for international clients. With over 45 years of experience, the company has built strong partnerships across the Middle East, Africa, and CIF countries, supporting sectors such as Construction, Maintenance, Mechanical, Electrical, Catering, and more. Al Samit International connects talent to high-demand international roles with reputable global organizations, helping candidates advance their careers.

Role Description The Personal Assistant to Director role is a full-time, on-site position based in Mumbai. The role involves managing the Director’s diary, scheduling meetings, coordinating travel arrangements, and organizing appointments to ensure effective time management. The Personal Assistant will handle day-to-day administrative and clerical tasks, including preparing correspondence, maintaining records, and managing files. The role also includes organizing meetings and events, preparing agendas and minutes, and following up on action items. The Personal Assistant will act as a key point of contact for internal teams and external partners, ensuring professional communication and discretion at all times.
Qualifications
Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills.
Candidates should possess effective Diary Management and scheduling skills.
Candidates should possess solid Administrative Assistance and office coordination skills.
Candidates should possess reliable Clerical Skills, including filing, document handling, and data entry.
Strong written and verbal communication skills in English; proficiency in additional languages is an advantage.
High level of professionalism, discretion, and ability to handle confidential information.
Proficiency in MS Office and common office productivity tools.




Relevant experience supporting senior leadership; prior experience in recruitment or professional services is beneficial.
Diploma or bachelor’s degree in Business Administration or a related field is preferred.

more about the Role
We are seeking a highly organised and proactive Personal Assistant / Secretary to provide direct support to the Director. This is a role for someone with a sharp mind, an exceptional memory, and the discipline to manage multiple responsibilities across our business interests — from overseas recruitment operations to banking and property-related matters. If you thrive on keeping things moving and seeing tasks through to completion, this role is for you.
Key Responsibilities
Manage and coordinate daily schedules, appointments, and reminders, ensuring nothing falls through the cracks
Track multiple ongoing tasks across the business — overseas recruitment, land/property matters, and banking — and follow each through from start to finish
Draft professional emails and correspondence
Organise, prioritise, and proactively follow up on pending work
Prepare documents, reports, and presentations as required
Act as a reliable point of coordination between the Director and internal/external contacts
2-5 years of experience in the field.
Requirements
Fluent in English, Hindi, and Marathi (spoken and written)
Strong command of computers and Microsoft Office (Word, Excel, Outlook, PowerPoint)
Comfortable using AI tools, email drafting, and general office software
Exceptional memory and organisational skills — able to retain, schedule, and track numerous tasks simultaneously
Strong presence of mind and attention to detail, with the ability to juggle multiple priorities without dropping any
A proactive, dependable, and discreet working style
Preferred
Prior experience as a PA, secretary, or executive assistant
Exposure to recruitment, administration, or a rapid-paced business environment
How to Apply
Apply through Linkedin
Send your CV to [email protected]
Contact: 022 43560112 / 119 / 120 | (phone hidden)

📌 Personal Assistant (Mumbai)
🏢 Al Samit International
📍 Mumbai