Job Title: Secretary to CEO / Executive Assistant
Location: Bangalore (Work from office)
Industry: Information Technology / IT Services

Job Summary
The Secretary to the CEO provides executive administrative and coordination support to the CEO in a fast-paced IT services environment. The role requires strong business communication, confidentiality, stakeholder coordination, and the ability to manage executive schedules, corporate documentation, and operational priorities aligned with Indian corporate practices.

Key Responsibilities
Executive & Administrative Support
Manage CEO’s calendar, appointments, business meetings, and travel arrangements (domestic & international).
Prepare MIS reports, presentations, business reviews, and executive dashboards.
Maintain strict confidentiality of business strategies, financial data, and HR matters.
Screen calls, emails, and official correspondence on behalf of the CEO.
Corporate Coordination
Coordinate leadership meetings, board reviews, and client discussions.
Prepare meeting agendas, MOM (Minutes of Meeting), and track action items.
Facilitate communication between the CEO, department heads, clients, and partners.
IT Industry–Specific Support
Assist in coordinating client visits, project reviews, and vendor interactions.




Support proposal submissions, presentations, and internal business reviews.
Work closely with HR, Finance, and Delivery teams for operational alignment.

Documentation & Compliance
Maintain corporate records, reports, and confidential documentation.
Support preparation of internal communications, policy updates, and official letters.
Assist in travel expense tracking, vendor coordination, and event logistics.

Required Qualifications
Bachelor’s degree (Business Administration, Commerce, IT, or equivalent).
4–8 years experience supporting senior leadership (preferably IT industry).
Strong MS Office / collaboration tools proficiency.
Excellent business communication skills (verbal & written).

Key Competencies
Professional confidentiality and integrity
Strong organizational and multitasking ability
Corporate communication etiquette
Attention to detail and time management
Ability to work in a agile IT business environment

Preferred Profile
Experience supporting CXO / senior IT leadership.
Exposure to corporate governance, reporting, or client coordination.
Knowledge of IT services business operations preferred.

📌 Executive Assistant (Bengaluru)
🏢 Xencia Technology Solutions
📍 Bengaluru