Job Description:

We are seeking a detail-oriented and process-driven Financial Planning Admin Assistant to support our Australian Financial Advisers and Paraplanning team. The role focuses on administrative execution, data management, client servicing, and compliance support within an ASIC-regulated financial planning environment.

This is an ideal role for someone who enjoys structured work, documentation, and accuracy, and wants to build a long-term career in the Australian financial services industry.

Key Responsibilities

1. Client Administration & Onboarding

- Prepare and manage client onboarding documentation
- Fact Finds
- Risk Profiles
- Authority to Proceed (ATP) support
- Set up and maintain client records in Xplan / AdviserLogic / Coin / Midwinter
- Coordinate client signatures via DocuSign or similar platforms
- Maintain accurate client data and file notes

2. Adviser & Paraplanner Support

- Assist advisers with meeting preparation and follow-ups
- Upload and manage documents for SOAs, ROAs, and ongoing advice
- Track advice workflow and ensure tasks are completed on time
- Coordinate with paraplanners, product providers, and licensee teams

3. Compliance & AFSL Support

- Ensure files meet AFSL compliance requirements
- Maintain audit-ready client files
- Assist with compliance checklists and document version control
- Support internal and external compliance audits

4. Product, Platform & Provider Administration

- Process applications for:
- Superannuation
- Investments
- Insurance (Life, TPD, IP)
- Liaise with product providers and platforms for:
- Follow-ups
- Outstanding requirements
- Status updates




- Track implementation progress post-advice

5. Ongoing Service & Reviews

- Assist with annual review preparation
- Maintain ongoing service agreements and fee consent documentation
- Update portfolio data and generate review packs
- Support renewal and client communication workflows

Skills & Experience Required

Essential Skills

- Strong attention to detail and accuracy
- Excellent written and verbal communication
- High proficiency in MS Word, Excel, Outlook
- Ability to manage multiple tasks in a process-driven environment

Australian Industry Knowledge (Preferred)

- Understanding of:
- SOA / ROA processes
- ASIC & AFSL compliance frameworks
- Superannuation, investments, and insurance basics
- Experience with Xplan or other Australian financial planning CRMs (highly desirable)

Tech & New-Age Skills

Comfortable working with:

- CRM & workflow tools
- Cloud-based document management systems
- Ability to use AI tools for:
- Drafting emails and summaries
- Checklist management
- Data validation and documentation support

Ideal Candidate Profile

- 2–4 years of experience in:
- Financial planning administration
- Wealth management back office
- Paraplanning support (junior)
- Experience supporting Australian advisers (onshore or offshore) is a strong advantage
- Background in Commerce, Finance, Accounting, or Business Administration

Why Join Us

- Exposure to the Australian financial advice ecosystem
- Structured processes and long-term career pathway
- Opportunity to grow into:
- Senior Admin
- Client Service Manager
- Paraplanner (with training)
- Stable role with solid compliance culture

📌 Financial Planning & Admin Assistant (Ahmedabad)
🏢 Mantras2Success
📍 Ahmedabad