Prospect for Trans Atlantic Consultant Pvt Ltd

Accounts Payable Invoice Booking & Utility

Role & responsibilities
Booking supplier invoices in the Oracle ERP system.
Passing journal vouchers (JVs) in the system.
Reconciling supplier statements of account (SOA).
Following up with the payment team to ensure timely processing.
Updating supplier bank details in the system after verification.
Communicating with suppliers via call or email for operational matters like bank detail confirmation or revised invoice follow-ups, etc.
Coordinating with internal departments such as procurement, stores, and unit accountants to seek clarity or resolve transactional issues.
Preparation of the MIS Monthly reports (for Utility)
Addressing and resolving queries raised by internal and VAT auditors.
Providing responses to reports requested by senior management or the audit team related to accounts payable.
Executing any additional tasks or reports assigned by the HOD/ Manager.

Mandatory Operational Points for Awareness and Adherence:




Ensure accurate usage of Transaction Codes for all transactions, with particular attention to debit memos.
Maintain proper records of invoices classified as non-recoverable due to internal delays.
Apply prepayments correctly on a transaction-wise basis. Prepaid amounts below AED 2 from the same supplier (across different POs) must also be applied against current transactions.
Immediately run the Outstanding Report after period closure and filter transactions in AED, USD, and EUR to:
Identify suppliers with missing bank details in the system.
Identify transactions where bank details exist but the payment method remains marked as Check”.

Ensure timely follow-up and resolution of the above discrepancies.
Promptly address and resolve all rejection entries.
After updating supplier bank details in Oracle, generate the Statement of Account (SOA) and change the payment method from “Check” to “Electronic”.

📌 Accountant Mumbai
🏢 Oasis Investment
📍 Mumbai