Key Responsibilities:
Executive Support:
Provide day-to-day administrative support, managing schedules, appointments, and meetings.
Proactively manage the executives calendar, ensuring optimal time management and avoiding scheduling conflicts.
Organize and prepare materials for meetings
Handle confidential and sensitive information with the utmost discretion and professionalism.
Responsible for processing reimbursement claims for the team and handling attendance regularization in a timely manner.
Communication Management:
Serve as the primary point of contact between internal and external stakeholders.
Screen and manage phone calls, emails, and other communications, prioritizing urgent matters.
Draft correspondence, including emails, memos, and reports, as required.
Handle incoming inquiries and route them to the appropriate person.
Travel and Logistics Coordination:
Arrange complex travel itineraries, including flight bookings, hotel accommodations, transportation, and visas as required.
Coordinate travel schedules and ensure all logistics are in place for business trips.
Prepare detailed itineraries and ensure smooth execution of travel arrangements.
Document and File Management:
Organize and maintain electronic and physical files, records, and documents.
Ensure all documents are filed in an orderly manner, ensuring quick access when needed.
Help prepare presentations, reports, and other documents for internal and external use.
Task and Project Management:
Assist in managing ad-hoc projects and initiatives by tracking deadlines, tasks, and deliverables.
Follow up with relevant team members to ensure tasks are completed on time and within scope.
Ensure that key action items are followed through and tracked.
Miscellaneous Administrative Tasks:
Handle personal errands for the senior executive when required.
Assist with personal finance administration or family-related matters as needed.
Maintain a high standard of professionalism while interacting with stakeholders at all levels.
📌 Secretary Mumbai
🏢 Essar
📍 Mumbai