Job Responsibilities:
Willingness to travel between Andheri East Officr & Management Office in Juhu
Willingness to travel nationally and internationally with Director for business tours
Coordinate with all employees and branches for tasks allocation & reporting as required by Director
Ensure productive follow up & proactive updates on any tasks assigned by Directors
Manage real estate matters, including contract preparation, cheque management, registrations, and terminations.
Manage travel arrangements, including flight, hotel, and visa bookings, while tracking executive schedules.
Maintain the agenda and assist in planning appointments, board meetings, and conferences.
Attend meetings and record minutes.
Receive and screen phone calls, redirecting them as appropriate.
Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and packages.
Maintain organized electronic and paper records for easy accessibility.
Prepare word processing documents, spreadsheets, and presentations.
Handle confidential documents securely and maintain high standards of accuracy in data entry.
Renew and manage office licenses, trade licenses, third-party contracts, and legal documentation.




Process company licenses renewals and ensure compliance with other government requirements.
Monitor office supplies and negotiate cost-effective terms with suppliers.
Prepare PR/PO for office materials, stationery, and other requirements.
Oversee onboarding arrangements for recent employees, including seating, IT equipment, and access cards.
Assist in office renovations and the handover of company vehicles and assets.
Maintain all office equipment under AMC (vehicles, machinery, AC, vending machines, water filters, IT equipment, and first aid kits).
Manage training and development initiatives and performance appraisal systems.
Oversee benefits and compensation, including attendance, utility bills, petty cash, and payroll reconciliation.
Optimize administrative procedures and resolve conflicts through qualified mediation.
Handle workplace investigations, disciplinary actions, and termination procedures.
Provide administrative support to top management and monitor office systems to ensure policy awareness.
Maintain employee files and oversee facilities management for branches, warehouses, and accommodations.

This role requires strong multi-tasking abilities, and the candidate must be willing to perform outdoor tasks as needed.

📌 Admin Cum Executive Assistant Mumbai (India)
🏢 servotech pharma impex
📍 India